Events Management Specialist

The successful candidate will join the Events & Protocol Office and provide administrative, organizational, and operational support across the team’s activities. The role combines event coordination with office administration, budget monitoring, reporting, supplier management, and the coordination of hosts and hostesses. The successful candidate will contribute to the organization of Bocconi events throughout their entire lifecycle, from initial planning and preparation to on-site delivery and post-event follow-up, ensuring that all activities meet the University’s organizational and institutional standards. Main Activities The successful candidate will be involved in the following activities: Supporting the administrative management of the Events & Protocol Office, including budget monitoring and the use of SAP; managing office records, documentation, archives, and event reporting activities; supporting the selection and coordination of student collaborators engaged as hosts and hostesses; managing communications with the event support staff through dedicated platforms and communication channels; collaborating with the relevant University offices during the planning, delivery, and follow-up of events; creating registration forms and monitoring participant registrations; liaising with external suppliers, from requesting and evaluating quotations to coordinating set-up and on-site event delivery; coordinating hosts and hostesses before and during events; managing the Events & Protocol Office’s activities through the University’s dedicated Event System; supporting the organization of concerts and other cultural initiatives; contributing to the organization of meetings, experiences, institutional ceremonies, donor tours, inaugurations, and other initiatives involving key University stakeholders; providing organizational and back-office support throughout all phases of event delivery. Requirements University degree; up to one year of professional experience, preferably in event organization, event operations, protocol, or related areas; previous study, work, or life experience outside Italy (at least 6 months); fluency in Italian and English; strong command of Microsoft Office; familiarity with SAP and event management platforms is considered a plus; strong organizational and planning skills, with the ability to manage multiple activities and deadlines; accuracy and attention to detail, particularly when managing budgets, data, and administrative processes; excellent interpersonal and communication skills; ability to collaborate effectively with internal stakeholders, suppliers, and event staff; proactive, flexible, service-oriented, and hands-on approach; availability to provide operational support during events when required. What We Offer This role provides the opportunity to gain experience in the organization of high-profile institutional events within a leading international university. The successful candidate will work in a dynamic environment, collaborate with a wide range of internal and external stakeholders, and develop skills in event management, administration, budgeting, supplier coordination, and institutional relations. Gross annual salary starting from €33.000. The final compensation package will be defined based on the candidate’s experience, qualifications, and overall professional background, in line with the University’s fair, transparent, and non-discriminatory compensation principles. Bocconi University is an equal opportunities employer. We welcome applications from all suitably qualified candidates who can contribute to enhancing our culture and working environment.