Execuitive Assistant

Execuitive Assistant The Opportunity Join a fast-moving U.S. startup as the Executive Assistant to the founder, where you will become the operating system behind how a CEO spends their week. This is not a task queue role. You will own the calendar, control the inbox, run meeting preparation and follow-through, and make judgment calls on what reaches the founder and what does not. You will work directly with a U.S.-based leadership team on real business hours, with full visibility into how the company runs. As the company scales, the scope of this role scales with it. You will be part of a fully remote team working across Latin America and the United States. What You'll Bring Executive Support Experience: 3+ years supporting a founder, CEO, or senior executive in a professional environment. Ownership of complex calendars across multiple time zones, including protecting focus time and resolving competing priorities without escalating every conflict. Inbox triage and drafting on behalf of an executive, including writing in their voice. End-to-end travel coordination: booking, itineraries, changes in flight, and expense reconciliation. Meeting preparation and follow-through: agendas, briefing notes, action capture, and chasing commitments to closure. AI-Assisted Workflow: Demonstrated professional use of AI tools (Claude, ChatGPT, or similar) for drafting, summarizing, research, and documentation. Comfort building and maintaining lightweight automations, templates, and SOPs so recurring work stops being manual. Professional English Communication: Fully fluent written and verbal English, at a level suitable for direct client, investor, and vendor correspondence. Bilingual English and Spanish (or English and Portuguese). Judgment and Discretion: Consistent handling of confidential material, including compensation, board, investor, legal, and personal information. Sound instincts on what to decide independently and what to escalate, with a track record of operating without close supervision. Availability and Setup: Full-time availability aligned to U.S. business hours. Reliable home office setup with backup internet and power. What Sets You Apart Optional Experience and Capabilities: Experience supporting a startup founder or working inside a high-growth company. Chief-of-staff adjacent work: project tracking, vendor management, hiring coordination, or light operations ownership. Familiarity with the modern founder stack: Google Workspace, Slack, Notion, Linear or Asana, HubSpot, and expense platforms such as Ramp or Brex. Comfort blending business support with personal and lifestyle coordination where the founder needs it. Previous U.S. Client Experience: A background working directly with U.S.-based teams, including comfort with U.S. business norms and communication style. Why You'll Love Working With Us Work shoulder to shoulder with a U.S. founder and see how a company actually gets built, not just the administrative surface of it. Enjoy the benefits of a remote-first work environment with flexible arrangements and genuine work-life balance. Build a long-term placement with a single company rather than rotating between short engagements. Grow into broader operations and chief-of-staff scope as the business scales. Join a community of Latin American professionals placed with leading U.S. companies, supported by a team that stays involved after day one. Locations Latin America Remote status Fully Remote About Flylance We offer you the unique opportunity to work on cutting-edge projects that push the boundaries of technology. Imagine being part of a team that's developing the next big advancement in A.I., or crafting software solutions for Fortune 500 companies. This isn't just a job; it's your chance to make a mark on the tech landscape, showcasing your skills on projects that are at the forefront of innovation. By joining us, you're not just building software; you're building a legacy. Check out our website to learn more.