Executive Administrative Coordinator (Legal & Financial)

JOB DUCK IS HIRING AN EXECUTIVE ADMINISTRATIVE COORDINATOR (LEGAL & FINANCIAL)

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

We are seeking a highly organized, detail-oriented professional to support a dynamic practice that manages client care, finances, and legal matters. This role is ideal for someone who thrives in a fast-paced administrative environment and is comfortable operating at a high level of professionalism in both legal and financial contexts. You will play a critical role in managing communications, coordinating complex schedules, and supporting trust administration and financial processes.

Schedule:

Monday to Friday from 8:30 AM to 5:30 PM PST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Assisting with trust and estate administration tasks, including document tracking and electronic filing
• Providing administrative support for financial and legal workflows tied to client services
• Ensuring accuracy and organization across all administrative and client documentation
• Preparing, collecting, and completing forms related to banking and financial accounts
• Managing and prioritizing a high-volume, complex email inbox and ensuring timely responses and proper routing
• Handling professional, high-level inbound and outbound phone calls with clients and partners
• Supporting legal timekeeping and billing processes (similar to law firm environments)

What We’re Looking For:

• Background in legal, trust & estate, or financial planning environments strongly preferred
• Understanding of:
• Trusts vs. Power of Attorney
• IRA vs. investment accounts
• Experience with legal timekeeping or billable work structures
• Strong administrative background with proven ability to manage high-volume workflows
• Excellent written and verbal communication skills
• High attention to detail and ability to handle sensitive information confidentially
• Comfortable learning complex systems and processes
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1142 USD to 1220 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.