Life M anager / Executive & Personal Assistant
📍 Dubai, UAE | Full-Time | In-Person | $3,500 – $4,500/month USD
This Is Not Your Average Job
Most assistants manage calendars.
You will manage a life.
We are two founders building fast — an e-commerce advertising agency with 20–25 people and a mentorship business for other agency owners. We travel, we work hard, we live well, and we are growing quickly. We need someone who can keep up with us, stay ahead of us, and make sure nothing ever falls through the cracks.
This is a rare opportunity to be deeply embedded in the world of two high-performing entrepreneurs — not as a bystander, but as the person who makes it all run. You will have a front-row seat to how two growing businesses are built. You will be trusted with things most people never get access to. And if you are as good as we are looking for, you will be treated like the essential person you are.
If you have ever wanted a role where your work genuinely matters, where you are not a cog in a corporate machine, and where your impact is felt every single day — this is it.
What Your Life Will Look Like
You will not be sitting in a grey office answering phones.
When we are in Dubai — which is most of the year — you will be working with us in person. Sometimes at a villa. Sometimes at a café. Sometimes at an event we are throwing. You will be part of the environment, not on the outside of it.
You will know our preferences better than we do. You will have already handled things before we think to ask. You will be the reason our lives run smoothly — and you will take genuine pride in that.
This role blends executive support, personal assistance, and life operations. On any given day you might be managing our calendars, coordinating a group trip for 20 people, tracking our supplement stock, uploading content to our mentorship platform, sending a proposal to a client, booking a blood test, or organizing a content shoot. No two days look the same.
If that sounds exciting to you rather than overwhelming, keep reading.
What You Will Own
For the Agency
Both founders' calendars — protecting their time, sending reminders, handling follow-ups during sales calls
Contracts and proposals — adjusting and sending on our behalf
Client communication support and event coordination
For the Mentorship Business
Content uploads, module management, and platform organization on Skool
Turning call recordings into SOPs and training materials using AI
Client onboarding admin — adding people to groups, resolving access issues
Slide decks, presentations, and supporting materials
In-person event organization as we scale
For General Business
Owning both founders' task lists — nothing slips, nothing is late, nothing is forgotten
Tracking open loops and chasing completions without being asked
Keeping us accountable to our own commitments
For Our Personal Lives
Meal plans aligned with our fitness goals — calculating macros, liaising with our chef or meal prep provider, adjusting as goals change
Health bookings — blood tests, doctor appointments, healthcare communication and billing
Full travel logistics — flights, hotels, itineraries, all of it handled to our preferences
Group coordination — trips, dinners, events — payments, headcounts, communication, all organized
Email and calendar management
In-person presence in Dubai — content shoots, videographer sourcing, location scouting
Errands, online orders, returns, package pickups, building management, banking
Supplement inventory tracking and restocking before we run out
Banking issues — calls, in-person visits, access issues, refund chasing
Requirements
3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role
Based in Dubai — this is non-negotiable
Verifiably, demonstrably organized — not just self-reported. We will ask you to show us.
Comfortable working across personal and professional domains simultaneously
Proficient with AI tools, Google Workspace, and productivity platforms
Open to occasional travel when needed for events (expenses fully covered)
Genuinely interested in health, fitness, and biohacking — this is a strong plus, not a nice-to-have
What You Get
$3,500 – $4,500/month USD — based on experience, with room to grow as the role does
A front-row seat to two fast-growing businesses and the founders building them
Real ownership and trust — you will not be micromanaged, you will be relied upon
An environment that is high-standards but genuinely good — our team likes working with us
Exposure to the world of e-commerce, digital advertising, and agency mentorship
Occasional travel opportunities — events, trips, and new environments
The chance to be genuinely essential to people who will notice and appreciate it