Executive Assistant

Our client, a US-based executive, is hiring a remote Executive Assistant to be their trusted right hand across the full range of administrative and operational needs. This is a high-trust, high-visibility seat. You will manage email and calendars, document meetings, build trackers and decks, coordinate travel, and keep back-end operations running — all handled with discretion and professionalism. Strong proficiency in Microsoft Office, particularly Excel, is a key requirement. The ideal candidate anticipates needs before being asked, documents thoroughly, and treats confidentiality as a non-negotiable standard. You will be trusted with sensitive business and personal information, and the executive team needs to know it stays exactly where it should. Key Responsibilities Email & Inbox Management Triage, flag, and organize incoming messages by priority; surface time-sensitive items promptly Draft and send correspondence on behalf of the executive in the right tone Maintain a clean inbox structure with consistent labeling and follow-up tracking Microsoft Office & Excel Support Build and maintain spreadsheets, trackers, and recurring reports using advanced Excel functions Produce professional Word documents; work confidently across Outlook, Word, Excel, and PowerPoint Scheduling & Session Coordination Own the executive's calendar across stakeholders and time zones; resolve conflicts and protect priority time Send confirmations, reminders, and prep materials ahead of every session Meeting Support & Documentation Take accurate Minutes of Meeting (MOM); distribute notes and action items; follow up to completion Deck & Presentation Creation Create and revise polished, executive-ready presentation decks within tight timelines Travel & Logistics Coordination Plan and book complete itineraries; prepare detailed travel documents; handle changes calmly Back-End Administrative Support Maintain files and workflows across Monday.com and PandaDoc, including e-signature workflows Proactive Ownership & Confidentiality Anticipate needs and act ahead of requests; spot and resolve issues before they escalate Maintain strict confidentiality and exercise sound judgment about what is shared, with whom, and when Strong Microsoft Office proficiency, with particular strength in Excel (key requirement) Proven Executive Assistant or senior administrative support experience Excellent written communication; strong organization across multiple tools and priorities Deck creation experience (PowerPoint, Google Slides, or Canva) Familiarity with Monday.com; experience with PandaDoc or willingness to learn quickly Demonstrated discretion and trustworthiness; proactive, self-directed remote worker Preferred Qualifications Experience supporting a founder, executive team, or senior leadership group Experience coordinating complex travel; comfortable with detailed minute-taking Background in a high-trust executive support environment Tools & Software Microsoft Office Suite — Excel (advanced), Word, Outlook, PowerPoint Monday.com, PandaDoc, deck tools (PowerPoint / Google Slides / Canva), Google Workspace as needed What Makes You a Great Fit You document everything and it is always easy to find You think ahead and start before you are asked You treat confidential information with total discretion, every time Your decks and documents are executive-ready without cleanup You stay calm and capable through hiccups, conflicts, and last-minute changes What We Offer Up to $6.00/hour 100% remote work Full-time role To apply: Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English), and complete the assessment in this link: [ https://assessment.aptiveindex.com/s/T4AHrmBPTLF2 ] By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only. Interview scheduling notice Interview scheduling: Initial recruiter calls run in US Mountain Standard Time (MST), within a 3:00 AM – 1:00 PM MST window. In your local time that is approximately: Philippines 6:00 PM – 4:00 AM PHT; Kenya 1:00 PM – 11:00 PM EAT; South Africa 12:00 PM – 10:00 PM SAST. We do our best to find a slot that works for you, and we thank you sincerely for your flexibility across time zones.