Remote Executive Assistant (US-Based Company)

Location: Remote (Must be based in Bogotá, Colombia)

Hours: Full-Time (Standard US Business Hours — EST/CST matching)

Role Overview:

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant based in Bogotá to provide comprehensive administrative and operational support to our US-based leadership team.

As an integral part of our daily operations, you will act as the gatekeeper and air traffic controller for executive workflows. The ideal candidate possesses flawless English communication skills, strong project management capabilities, and advanced proficiency in managing data via spreadsheets. While a background in the logistics or freight forwarding industry is a plus, it is not a requirement—we value a sharp mind, strict attention to detail, and a process-oriented attitude above all else.

Key Responsibilities

● Executive Support & Calendar Management: Efficiently manage complex calendars, coordinate high-level meetings across time zones, and handle email correspondence on behalf of executives.

● Project Coordination: Track team tasks, follow up on project milestones, and ensure deliverables are met using project management tools (e.g., Asana, ClickUp, Monday.com, or Trello).

● Data & Spreadsheets Management: Maintain, update, and build out trackers, financial reports, and operational spreadsheets. You will be responsible for ensuring data integrity and generating clean reports.

● Documentation & Standard Operating Procedures (SOPs): Take detailed meeting minutes, outline action items, and help document company processes to scale operations.

● General Administration: Assist with light billing/invoicing tracking, travel planning, research projects, and miscellaneous operational tasks as needed.

Required Qualifications

● Language Skills: 10/10 Native or Near-Native English (Written and Verbal). You must be comfortable interfacing directly with US clients, executives, and vendors over video calls and email without language barriers.

● Attention to Detail: An absolute eagle-eye for accuracy. You spot errors before they happen and take pride in hyper-accurate data and scheduling.

● Project Management Skills: Proven ability to organize chaotic inputs into organized systems, prioritize competing tasks, and drive projects to completion without constant hand-holding.

● Software Proficiency:

○ Advanced Excel / Google Sheets: You know your way around Pivot

Tables, VLOOKUPs/XLOOKUPs, data formatting, and conditional

formulas.

○ Familiarity with the Google Workspace ecosystem (Gmail, Drive, Docs)

and communication tools like Slack and Zoom.

● Workspace Setup: A reliable, high-speed internet connection (plus a backup power/internet plan), a modern computer, and a quiet, professional remote workspace.

Nice-to-Have (But Not Required)

● Prior experience working within the Freight Forwarding, Logistics, or Supply Chain sectors.

● Previous experience working remotely for a US, Canadian, or European company.

What We Offer

● Stable USD Compensation: Get paid directly in US Dollars, providing a strong hedge against local currency fluctuations.

● Time-Zone Harmony: No night shifts. Work standard US daytime hours right from Bogotá.

● Professional Growth: Opportunity to work directly with corporate leaders and expand your project management capabilities.