Executive Assistant

• Job Title: Executive Assistant
• Work Hours: Part-time. Approximately 25 hours/week, with flexibility based on organizational needs
• Schedule/Timezone: To be determined / Preferably Eastern or Central Time overlap for real-time responsiveness
• Location: 100% Remote (Latin America Only)

Overview

Help drive meaningful impact by keeping leadership organized and accountable in a fast-paced, mission-driven environment.

This is an opportunity to join a dedicated international nonprofit organization focused on Holocaust remembrance and education. The organization works tirelessly to ensure historical lessons serve as a foundation for resilience against contemporary challenges and prejudice.

As an Executive Assistant, you will serve as a vital operational partner to the Executive Director and the leadership team. This role is a blend of high-level executive support, scheduling coordination, and administrative follow-through. You will play a key part in a remote, collaborative team, helping to bridge the gap between strategic initiatives and daily execution while engaging with an active volunteer leadership structure.

Key Responsibilities

• Managing the Executive Director’s calendar, ensuring leadership is prepared for all commitments and deadlines
• Liaising with an active volunteer leadership board to coordinate scheduling and organizational priorities
• Handling external communications via the Constant Contact platform and managing incoming website inquiries to ensure timely follow-ups
• Partnering with the Strategy & Communications Director on ongoing initiatives and maintaining organized workflows across the remote team
• Supporting board meetings and in-person events by managing invitations, guest lists, RSVPs, and post-event communications
• Performing general tasks including document preparation, editing, and tracking outcomes for various organizational projects

Must-Have Requirements

• Exceptional verbal and written communication skills are essential
• Prior background as an Executive Assistant, Office Manager, or in a similar operational support role
• Required expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple priorities, urgent requests, and complex schedules independently
• A self-starter who anticipates needs, solves problems, and helps leadership stay on track
• Comfortable working in a distraction-free remote environment and adapting to fluctuating workloads
• College degree or equivalent professional experience

Nice-to-Have Requirements

• Experience supporting nonprofits, mission-driven organizations, or volunteer-led teams
• Familiarity with coordinating boards or committees
• Basic experience with website updates and maintenance
• Strong project management and operational coordination skills

Why Join Us

Join a team where your organizational talents directly support a profound and necessary mission. This isn’t just a support role; you will be a reliable partner in a professional, remote environment that values resilience and education. You’ll have the chance to work closely with passionate leaders and volunteers, contributing to a culture that is both fast-paced and deeply purposeful. If you are looking for a role where your attention to detail helps fuel a global movement for good, we would love to hear from you.