Executive Assistant

Job Description Role Overview : We are seeking a highly organized, proactive, and experienced Executive Assistant / General Virtual Assistant to provide comprehensive administrative support to the CEO across multiple projects. This role is ideal for a versatile professional who thrives in a fast-paced environment, communicates exceptionally well, and can confidently manage a broad range of operational and executive support responsibilities. The ideal candidate is resourceful, detail-oriented, tech-savvy, and comfortable wearing multiple hats while maintaining a high level of professionalism and confidentiality. Scope of Work : The Executive Assistant will be responsible for a variety of administrative and operational tasks, including but not limited to: Executive & Administrative Support Manage the CEO's inbox, including email organization and correspondence. Maintain calendars, schedule meetings, and send reminders. Coordinate appointments and manage scheduling conflicts. Make phone calls and communicate with clients or partners as needed. Provide day-to-day administrative support across multiple business projects. Assist with general operations and ensure tasks are completed efficiently. Communication & Content Support Draft and edit professional emails. Prepare newsletters and other written communications. Support LinkedIn outreach with light prospecting and messaging. Assist with email campaign setup and execution. Marketing & Creative Support (Light) Create basic graphics for business needs. Perform light video editing when needed. Manage the CEO's personal Instagram and Facebook accounts with basic content posting and engagement. Provide limited social media support (LinkedIn management will primarily remain with the CEO). CRM & Systems Support Assist with email campaigns using GoHighLevel. Maintain organized documentation and workflows. Support internal processes using productivity and collaboration tools. Qualifications : Required Skills Excellent written and spoken English. Strong organizational and time management skills. Outstanding communication and interpersonal abilities. Proven experience as an Executive Assistant, Administrative Assistant, or General Virtual Assistant. Ability to manage multiple priorities across different projects. High attention to detail and strong problem-solving skills. Ability to work independently with minimal supervision. Professional, reliable, and highly organized. Preferred Qualifications Experience supporting C-level executives. Familiarity with email marketing and campaign management. Basic graphic design and light video editing skills. Experience with light social media management. Fast learner with the ability to quickly adapt to new tools and workflows. Experience working in a remote environment. Ideal Candidate Profile : The successful candidate is a dependable, organized, and proactive executive support professional with a generalist mindset. They enjoy taking ownership of a wide variety of tasks, communicate effectively, adapt quickly to changing priorities, and are committed to helping the CEO stay organized and productive across multiple business initiatives. Tools & Software, experience with the following tools is preferred: Google Workspace (Gmail, Calendar, Docs, Sheets, Drive) Notion Slack GoHighLevel (or similar CRM/email marketing platform) Candidates who are not yet proficient in one or two tools but demonstrate strong adaptability and a willingness to learn are encouraged to apply. Shifts & Hours : Schedule: Full-time (40 hours per week) Working Hours: Monday–Friday, either: 8:00 AM – 5:00 PM PST, or 9:00 AM – 6:00 PM PST Candidates must be available during Pacific Time business hours. Target Start Date : Flexible. This is not an urgent hire , as the priority is finding the best long-term candidate.