Executive Assistant

About Us:

SMART AI GROUP builds practical AI solutions for businesses.

SalesPad, a product under SMART AI GROUP, helps B2B teams streamline outbound sales with AI-assisted lead generation, outreach, and follow-ups - so sales reps spend more time talking to qualified prospects.

Role: Executive Assistant

Full-time · Remote

We're hiring an Executive Assistant to drive day-to-day execution across the business and make sure priorities get completed end-to-end. This is a hands-on, high-ownership role coordinating across operations, HR, marketing, legal, and client onboarding.

What you'll do

• Run HR and recruitment: post roles, screen candidates, schedule interviews, and coordinate offers and contracts
• Handle admin execution: company paperwork (entities, accounts, vendor documentation) kept organized and up to date
• Manage vendors and freelancers: find, hire, brief, oversee delivery, and ensure quality
• Support marketing execution: coordinate content schedules, collect assets, publish/update, and produce reporting
• Organize documents: files, reports, presentations, and internal documentation
• Support client onboarding: prepare materials, coordinate steps, and help produce onboarding resources
• Send daily and weekly updates with progress, blockers, and next actions

What we're looking for

• 3+ years in operations, project coordination, or a similar "ops/doer" role in a fast-paced environment
• Excellent English (written and verbal) and professional communication skills
• High ownership and follow-through - you finish what you start
• Organized, fast, and detail-oriented, with the ability to manage multiple workstreams at once
• Comfortable with tools like Google Workspace, ClickUp, Notion, and Slack

Nice to have

• HR/recruitment coordination experience
• Marketing execution experience
• Experience supporting a founder or leadership team in an early-stage startup

What we offer

• Competitive base + bonuses
• Room for career growth and results-based pay increases
• Highly interactive, challenging work with a talented, diverse, passionate team
• Real career growth - potential to evolve into Operations Director or Chief of Staff

Equal Opportunity Statement

SMART AI GROUP is an equal opportunity employer. We welcome applicants from all backgrounds and do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.