Executive Assistant

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior executives in a fully remote environment. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, and ensure the efficient execution of executive priorities while maintaining a high level of professionalism.

Key Responsibilities

• Manage executive calendars, appointments, and meeting schedules
• Coordinate virtual meetings, prepare agendas, and record meeting minutes
• Handle email correspondence and prioritize communications on behalf of executives
• Arrange domestic and international travel, including flights, accommodation, and itineraries
• Prepare reports, presentations, spreadsheets, and other business documents
• Maintain confidential records, files, and executive documentation
• Track action items and follow up with internal and external stakeholders
• Assist with project coordination and administrative support for strategic initiatives
• Organize virtual events, team meetings, and executive briefings
• Support day-to-day office administration and process improvements

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field (preferred)
• 2–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role
• Excellent verbal and written communication skills
• Strong organizational, time management, and multitasking abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace
• Experience with scheduling and collaboration tools such as Microsoft Teams, Zoom, Slack, Calendly, or similar platforms
• High level of discretion and ability to handle confidential information
• Strong attention to detail and problem-solving skills
• Ability to work independently in a remote environment

Preferred Qualifications

• Experience supporting C-level executives or senior leadership teams
• Familiarity with project management tools such as Asana, Trello, Monday.com, or Jira
• Experience coordinating international travel and managing complex calendars
• Knowledge of expense management and document management systems
• Experience working in a remote or global team environment