Executive Assistant

Job Description:

The Executive Administrative Assistant will provide administrative and operational support to the business owner by managing data entry, reporting, quality control, payroll support, document preparation, and general office administration. The ideal candidate is detail-oriented, proactive, and capable of working independently with minimal supervision.

This is an excellent opportunity for someone who enjoys wearing multiple hats and helping improve business operations in a growing company.

Responsibilities of the role:

• Manage and organize the business owner's inbox and prioritize communications.

• Perform accurate data entry and maintain business records.

• Assist with payroll preparation by reviewing employee hours and ensuring accuracy.

• Generate, review, and analyze operational reports.

• Perform quality control checks on business data and operational processes.

• Export and organize reports from business management software.

• Prepare documents, spreadsheets, and reports for vendors and corporate partners.

• Support billing verification and operational record management.

• Assist with calendar management and general administrative duties.

• Identify process improvements and help increase operational efficiency.

• Perform additional administrative tasks as assigned.

Required Experience and Qualifications:

• Previous experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or similar role.

• Strong experience with data entry and administrative support.

• Excellent verbal and written English communication skills.

• Strong analytical and organizational skills.

• High attention to detail and accuracy.

• Ability to work independently and manage multiple priorities.

• Experience supporting U.S.-based businesses is highly preferred.

Preferred Skills:

• Experience working with payroll support or HR administrative tasks.

• Experience creating and analyzing reports.

• Familiarity with booking or scheduling software.

• Advanced proficiency in Microsoft Excel and Google Sheets.

• Experience working in a fast-paced business environment.

Personality:

• Highly organized and detail-oriented.

• Proactive and resourceful.

• Self-starter with a strong sense of ownership.

• Excellent problem-solving skills.

• Comfortable asking questions instead of making assumptions.

• Able to work with minimal supervision and adapt quickly to new processes.

Software & Tools:

• Google Workspace (Gmail, Docs, Sheets, Drive)

• Microsoft Office Suite (Excel, Word)

• ADP (Payroll)

• Booker

• General reporting and administrative software

Schedule:

Part-time

Approximately 20 hours per week initially, with the opportunity to transition into a full-time position based on performance and business needs.

Salary and Benefits:

• Payment in USD or Local Currency according to candidate's preference.

• Full-time remote opportunity.