Executive Assistant

Be the strategic partner who empowers leaders to achieve more.

At TalentPop, we're growing our team and looking for a highly organized, proactive, and resourceful Executive Assistant to join us. In this role, you'll provide high-level administrative and operational support, helping leaders stay focused, organized, and effective in a fast-paced remote environment.

In this pivotal role, you won't just handle tasks—you'll be the force that drives leaders forward. You will provide essential, high-level support to our clients' leadership teams, allowing them to focus on what they do best: innovating and scaling their businesses. You'll masterfully manage complex calendars, organize high-stakes meetings and travel, and serve as a crucial gatekeeper. Your ability to anticipate needs and proactively solve problems will make you an invaluable asset.

What You'll Be Doing

• Optimizing schedules and communication: Manage calendars and inboxes with strategic foresight to ensure key priorities are always at the forefront.
• Facilitating success: Coordinate travel, meetings, and special projects from start to finish.
• Acting as a trusted liaison: Serve as the professional and confidential point of contact between leaders and internal and external stakeholders.
• Driving efficiency: Implement systems and processes that streamline operations and improve productivity.
• Supporting critical decisions: Conduct research and prepare materials that enable informed, high-impact decision-making.
  
  

Who We're Looking For

• Experience: At least 6 months of experience as an administrative or executive assistant, ideally supporting C-suite executives or high-level clients.
• Communication: A clear, confident, and highly discreet communicator, both in writing and verbally.
• Mindset: A resourceful and proactive problem-solver who thrives in a fast-paced environment.
• Technical Savvy: Proficient with productivity software and a quick learner when it comes to new technologies.
• Availability: Available to work full-time (40 hours per week) during U.S. business hours.
  
  

Technical Requirements

• Internet: A stable and reliable DSL, Cable, or Fiber internet connection (minimum 25 Mbps for both upload and download speed).
• Hardware: A personal PC or laptop with an i5 processor (or equivalent) or higher.
  
  

The TalentPop Advantage

• Work from anywhere: Enjoy the flexibility of a 100% remote, full-time position.
• Growth: We provide regular performance reviews, learning tools, and career development opportunities to help you advance.
• Work-life balance: We support our team with paid time off.
• Benefits: You'll have access to health and dental insurance or a health stipend based on your location.
• Supportive culture: Join a collaborative and dynamic team where your contributions are recognized and valued.
  
  

Important: To be considered for this position, please make sure to include the following application code in your submission: EA. This code helps us quickly identify applicants for the Executive Assistant role. Applications submitted without this code may experience delays in processing. Be sure to highlight it clearly when you apply so our recruitment team knows you’ve carefully read the job posting.

Ready to be the indispensable force behind great leadership? Apply now to join the TalentPop team.