Executive Assistant

Location: Co. Galway

Hybrid/Remote: On-site

Compensation: €40,000 base salary

Type: Full-time – 11‑month contract

We’ve partnered with a leading semi-state organisation, seeking a detail-oriented administrative professional to provide dedicated support to a Group Director in a busy, structured environment.

Key Responsibilities

• Provide comprehensive administrative support to a senior director, including day-to-day office coordination.
• Manage diaries, schedule meetings, and coordinate related logistics and documentation.
• Take minutes, track actions, and follow up to ensure agreed items are completed on time.
• Maintain correspondence, records, and documentation with a strong focus on accuracy, confidentiality, and file management.
• Act as a point of contact for internal stakeholders and assist with the preparation and circulation of communications and documents.
• Support travel arrangements, event administration, and other ad hoc administrative tasks as required.
• Coordinate activities and monitor deadlines to ensure smooth workflow across the function.

Key Skills

• Leaving Certificate (NFQ Level 5) or equivalent; a qualification in Business, Administration, Procurement, or Office Management is advantageous.
• Proven experience in clerical/administrative or executive support roles within busy public sector or professional environments.
• Strong organisational and administrative skills with excellent attention to detail and the ability to manage competing priorities.
• Experience supporting senior stakeholders, including schedule management, meeting coordination, document control, and record management.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint).
• Ability to handle confidential information with discretion and professionalism and to deliver high-quality support in a fast-paced setting.

Due to the high volume of applications received, we regret that we are unable to respond to all applicants. Only those shortlisted for this position will be contacted.