Executive Assistant

About HUB24 At HUB24, we’re rethinking the way wealth management works, combining platform, technology and data to create better outcomes for financial professionals and their clients. Our purpose is simple: Empower better financial futures, together . What sets us apart is how we work. We back bold thinking, move with pace, and turn ideas into action. You’ll have the opportunity to make a real impact across your team, the business, and for the clients we support every day. HUB24 Limited is an ASX-listed company (ASX: HUB) and part of the ASX100. We have over 1,100 employees across Australia, with offices in Sydney, Melbourne, Brisbane, Perth and the Gold Coast. Why you’ll enjoy working here We create an environment where you can do your best work and see the impact of it. Work with smart, collaborative people who get things done. Your ideas won’t sit in a backlog, they’ll be heard, tested and actioned. Grow your career your way, with support to learn, stretch and explore new opportunities. We also offer benefits to support you inside and outside of work: Genuinely flexible and hybrid ways of working. Employee Share Scheme. Additional leave and wellbeing support. Enhanced parental leave and support through different life stages. Everyday benefits, including discounts and financial wellbeing support. Why this is an exciting opportunity We have an exciting opportunity for an experienced Executive Assistant to join HUB24 as the trusted partner to our Chief Operating & Innovation Officer At HUB24, we're on a mission to create better financial futures through innovative technology, exceptional service and strong partnerships. We're looking for a highly organised, proactive and relationship-focused Executive Assistant to support our Chief Operating & Innovation Officer (COIO). This is an opportunity to become a trusted partner to a senior executive leading Technology, Innovation, Enterprise Solutions and Program Management, helping drive leadership effectiveness across a dynamic and fast-paced environment. This role is based in our office four days per week, with the flexibility to work from home one day per week. What you’ll be doing You'll play a key role in helping the COIO and leadership team operate effectively, stay connected and deliver on strategic priorities. Proactively manage complex diaries, meetings, travel and executive priorities. Coordinate leadership meetings, town halls, offsites, skip-level sessions and stakeholder engagements. Prepare presentations, briefing papers, reports and executive communications. Support governance, Board and executive leadership activities. Build strong relationships across Technology and the broader business. Track actions, priorities and key deliverables across multiple teams. Lead and support a Team Assistant/Personal Assistant. Drive continuous improvement and smarter ways of working through technology and AI-enabled tools. For the right person, there is an opportunity to grow into broader business management responsibilities over time. What you bring You don’t need to tick every box, but experience in the below will set you up for success. Experience & Skills Experienced supporting a C-suite executive or senior leadership team. Exceptionally organised, detail-oriented and calm under pressure. A natural relationship builder who enjoys working with people across all levels of an organisation. Proactive and able to anticipate needs before they arise. Confident preparing presentations, executive correspondence and meeting materials. Skilled in Microsoft 365, including Outlook, Word, Excel, PowerPoint and Teams. Professional, trusted and highly discreet when handling sensitive information. Experienced supporting governance, Board processes, financial services, technology or transformation teams will be highly regarded. Our process We aim to keep the process simple and respectful of your time: You’ll receive an acknowledgement after applying. Our Talent team will review your application and keep you updated. If shortlisted, we’ll connect to learn more about you. Interviews may be virtual or in person. You’ll receive an outcome and feedback. If you need any adjustments, please let us know - we’re here to support you. Our commitment We’re committed to building an inclusive environment where everyone feels valued and supported to do their best work. We welcome applications from people of all backgrounds, identities and experiences. Agencies, we work with a panel of preferred suppliers and are not accepting any unsolicited CVs.