Executive Assistant

Executive Assistant — Luxury Automotive Customization ═══════════════════════════════════════════════════ POSITION: Executive Assistant ═══════════════════════════════════════════════════ Location: Remote (US-based preferred — Eastern Time zone required) Employment Type: 1099 Independent Contractor Schedule: Monday–Saturday, 9:00 AM – 6:00 PM ET Compensation: $70,000 – $85,000/year + performance-based bonuses ═══════════════════════════════════════════════════ ABOUT THE ROLE ═══════════════════════════════════════════════════ A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. The team currently includes 20+ employees across in-person and remote functions. This is a newly created role. The CEO currently manages most operations, marketing oversight, and team coordination personally — and needs a right-hand person to take ownership of day-to-day operations so he can focus on growth and strategic priorities. You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you. ═══════════════════════════════════════════════════ KEY RESPONSIBILITIES ═══════════════════════════════════════════════════ Calendar & Communication Management • Own and manage the CEO's calendar, schedule, and priorities • Handle inbox management with a zero-inbox approach • Draft and manage correspondence, client updates, and follow-ups • Prepare briefing notes and agendas for meetings Team & Operations Oversight • Oversee a remote team of 5–6 members (marketing, social media, outreach) • Collect, compare, and summarize team performance reports • Act as the gatekeeper and liaison between the CEO and the team • Ensure deadlines, milestones, and deliverables stay on track Process & Systems Building • Create and implement SOPs, workflows, and organizational systems • Identify inefficiencies and proactively recommend improvements • Bring structure and accountability to a growing organization Administrative & Financial Support • Manage travel arrangements and logistics • Handle expenses reporting, contract preparation, and financial admin tasks • Support budget planning and financial coordination • Coordinate event logistics as needed (future growth area) Requirements: • 3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive • Proven ability to build systems, SOPs, and organizational processes from scratch • Strong written and verbal communication skills — professional, clear, and confident • Exceptional organizational skills and attention to detail • Self-starter who takes initiative and works independently • Comfortable managing and coordinating remote teams • Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail) • Available to work Monday–Saturday during US Eastern Time hours • Comfortable with 1099 independent contractor arrangement Nice to Have: • Background in automotive, luxury, or high-end service industries • Spanish and/or Arabic language skills • Experience with CRM platforms and project management tools • Event coordination experience • Experience working with high-profile or celebrity clientele • $70,000 – $85,000/year (1099 contractor) • Performance-based bonuses tied to KPIs • Opportunity to grow with a rapidly expanding company • Direct access to and mentorship from the CEO • Be part of a high-energy, premium brand with an exciting growth trajectory