Executive Assistant

• Job Title: Executive Assistant

• Schedule: Full-time, 40 hours per week, 11:00 AM to 7:00 PM EST

• Location: Remote, open to candidates in any location

Overview

Be the person who keeps priorities moving, communication polished, and day-to-day operations running smoothly.

We are looking for an Executive Assistant / Chief of Staff to provide high-level administrative support and client-facing communication for two partners. In this role, you will help manage daily operations, coordinate schedules, follow up on active client interactions, and turn high-level direction into polished final deliverables.

You will also serve as a primary liaison for client interactions, maintaining a strong and professional presence across communications and customer service. This is a fast-paced role for someone who is proactive, responsive, organized, and comfortable taking initiative while supporting senior leadership.

Key Responsibilities

• Manage email communications and maintain complex calendar scheduling.

• Drive follow-ups on active proposals and ongoing client interactions.

• Create high-quality deliverables based on dictated content and direct instruction.

• Create proposals and presentations using AI tools.

• Provide direct customer service and maintain professional client-facing communication.

• Perform general administrative support tasks to keep daily operations running smoothly.

• Anticipate needs and proactively manage tasks to support the partners and daily operations.

Must-Have Requirements

• Proactive and self-initiated approach to managing tasks and anticipating needs.

• Excellent written and verbal communication skills with clear English proficiency.

• Strong customer service background with a professional presence on client calls.

• Ability to understand abstract direction and translate it into actionable deliverables.

• Location in Latin America or the Philippines, with Latin America preferred for optimal client alignment.

• 3+ prior experience working with the US market and startup experience.

• Fast response and proactive approach.

• Ability to create proposals and presentations using AI tools.

Nice-to-Have Requirements

• Prior experience operating as both an Executive Assistant and a Chief of Staff.

• Proven track record of supporting senior partners or executive leadership directly.

Why Join Us

If you are someone who naturally takes initiative, moves quickly, and enjoys turning ideas and direction into polished results, this role gives you the opportunity to work closely with senior partners and make a direct impact on daily operations and client relationships.

You’ll play an important role in keeping priorities organized, communication professional, and projects moving forward. If you’re looking for a position where your responsiveness, judgment, organization, and ability to anticipate needs are genuinely valuable, we’d love to hear from you.