Executive Assistant

About the Opportunity

A private equity-backed global professional services organization is seeking an Executive Assistant to provide high-level operational execution and strategic support to members of the Executive Leadership Team. This full-time, remote position requires an individual who can balance core administrative responsibilities with commercial awareness, sound judgment, and discretion across a dynamic, cross-functional environment.

Key Responsibilities

• Provide executive support to members of the Executive Leadership Team, managing complex and competing priorities across multiple executives, geographies, and time zones.
• Proactively evaluate competing demands, exercising sound judgment regarding urgency, sequencing, and trade-offs.
• Maintain a comprehensive view of executive commitments and priorities, identifying schedule conflicts and ensuring critical matters receive prompt attention.
• Manage complex executive calendars and coordinate domestic and international travel, including detailed itineraries and last-minute adjustments.
• Ensure executives are prepared for internal and external meetings by coordinating agendas, materials, context, logistics, and follow-up actions.
• Prepare expense reports, handle administrative documentation, and draft correspondence and internal communications.
• Act as a trusted strategic partner and discreet gatekeeper, tracking key initiatives, supporting business objectives, and maintaining visibility into leadership priorities.
• Represent senior leaders professionally with clients, board members, investors, and internal colleagues.
• Interface with cross-functional stakeholders across the United States, the United Kingdom, and global teams to support operational alignment.
• Support special projects and business transformation initiatives as needed.

Required Qualifications

• 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
• Professional experience in professional services, consulting, legal, financial services, or another complex client-service or high-growth environment.
• Background in an office administration, facilities, operations, or executive support role.
• Demonstrated track record of independently managing complex calendars, domestic and international travel, meeting preparation, and communications with minimal day-to-day supervision.
• Proven discretion handling highly confidential and sensitive business information.
• Strong executive presence with the ability to communicate credibly with senior internal and external stakeholders.
• Excellent written, verbal, and interpersonal communication skills, with keen attention to detail and strong organizational ability.
• Calm demeanor under pressure, with the capability to anticipate executive needs and resolve issues proactively.
• Proficiency in the Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.

Preferred Qualifications

• Experience simultaneously supporting multiple senior executives.
• Background working within a private equity-backed, global, or rapidly scaling organization.
• Experience providing administrative support to board-level leadership.
• Residence on the East Coast of the United States.

Location and Schedule

• Employment Type: Full time
• Location: Remote within the United States, with a requirement to reside in the Eastern Standard Time (EST) zone (East Coast preferred).
• Standard Hours: 8:30 AM to 5:30 PM EST, with flexibility required to support executive needs outside standard hours as business demands dictate.

Equal Opportunity Employer

The organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification in accordance with applicable law.