Executive Assistant

The Executive Assistant serves as a trusted partner to the 2X leadership team (2LT), ensuring leaders can focus their time on the highest-value strategic priorities. This individual will manage complex schedules, coordinate internal and external communications, support leadership meetings and events, facilitate cross-functional collaboration, and handle a wide range of administrative and operational responsibilities.

The ideal candidate is highly organized, proactive, resourceful, detail-oriented, and thrives in a fast-paced, entrepreneurial environment. This role requires exceptional judgment, discretion, professionalism, and the ability to anticipate needs before they arise.

Reporting Manager

Courtney Baker, Chief of Staff

Key Stakeholders:

• Other 2LT Members as defined by Reporting Manager

Location and Logistics:

• Position resided within 2X subsidiary entity, 2X Philippines, but supporting 2X globally

• Working on the US shift (8:00 am ET through 5:00 pm ET), with expectations to respond to communications as feasible outside of working hours.

• Hybrid work from home arrangement, with optional in-office time

Key Responsibilities

Executive Support

• Manage complex calendars for multiple executives, balancing priorities and time.

• Coordinate internal and external meetings across multiple time zones and geographies.

• Prepare executives for meetings by assembling agendas, briefing materials,

presentations, and supporting documents.

• Manage expense reporting, reimbursements, and other administrative activities.

• Serve as a gatekeeper and point of contact for executive communications.

• Handle miscellaneous tasks as assigned by executive stakeholders.

Leadership Team Operations

• Coordinate recurring leadership meetings, business reviews, board-related meetings,

and strategic planning sessions.

• Prepare meeting agendas, document decisions, track action items, and follow up on

deliverables.

• Assist in the development and organization of executive presentations, reports, and

communications.

• Help drive accountability across leadership initiatives by tracking priorities and ensuring

follow-through.

Communication & Coordination

• Facilitate communication between executives, employees, clients, partners, investors,

and other stakeholders.

• Draft, proofread, and format correspondence, presentations, announcements, and other

business materials.

• Support company-wide communications and leadership updates as needed.

• Maintain professionalism and confidentiality in all interactions.

Special Projects & Strategic Support to Chief of Staff

• Support key strategic initiatives, offsites, company events, and other miscellaneous

projects.

• Conduct research and gather information to support executive decision-making.

• Identify opportunities to improve administrative processes and increase organizational

efficiency.

Event & Travel Coordination

• Ensure seamless execution of executive travel - arrange domestic and international

travel, including flights, accommodations, transportation, and itineraries.

• Coordinate executive offsites, leadership retreats, customer events, and company

meetings.

• Manage logistics for internal and external events, including venue selection, travel

arrangements, scheduling, and budget/expense administration.

Qualifications Required

• Experience supporting senior executives, C-suite leaders, or executive leadership

teams.

• Exceptional organizational and project management skills.

• Outstanding written and verbal communication abilities.

• Strong proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and modern

productivity tools.

• Ability to manage multiple priorities simultaneously while maintaining exceptional

attention to detail.

• Demonstrated ability to handle sensitive and confidential information with discretion.

• Strong problem-solving skills and a proactive, ownership-oriented mindset.

Preferred

• Experience supporting executives in a high-growth technology, professional services,

consulting, SaaS, or private-equity-backed company.

• Experience coordinating executive travel across multiple countries and time zones.

• Familiarity with CRM, project management, and collaboration platforms.

• Experience supporting board meetings, investor relations activities, or other strategic

initiatives.

Success Profile

The successful candidate will be:

• Highly organized and detail-oriented.

• Proactive rather than reactive.

• Comfortable operating with ambiguity and changing priorities.

• Skilled at building relationships across all levels of an organization.

• Calm under pressure and capable of managing complex situations.

• Professional, trustworthy, and discreet.

• Motivated by helping leaders and teams perform at their highest level.