Executive Assistant

Executive Assistant to Managing Director – Drive Business Priorities & Make Things Happen!

We're LOCUS-T, a Malaysia Book of Records holder and one of Malaysia's most established digital marketing agencies, with over 25 years of proven digital marketing experience. As a Google Premier Partner, Meta Business Partner, and TikTok Strategic Platinum Partner, we work on real, performance-driven campaigns across Google, Meta, TikTok, and XHS for businesses that demand measurable growth.

As we continue to grow, we're looking for a proactive and results-driven Executive Assistant to Managing Director to work closely with our MD in coordinating business priorities, monitoring departmental performance, and driving the execution of management decisions.

This is more than a traditional Executive Assistant role. You'll be the MD's right-hand person, working closely with Heads of Departments (HODs), following through on key initiatives, and helping turn business priorities into results.

What We Offer You:

1. Attractive Perks – Mobile & internet and parking allowances, plus incentives and performance bonuses.
2. Engagement & Fun – Join a vibrant culture with year-round engagement activities and celebrations.
3. Management Exposure & Growth – Work closely with the MD, gain insights into business decision-making, and develop your skills through strategic projects and learning opportunities.
4. Flex Your Day – Start anytime between 7.30am–10am with flexible hours.
5. Hybrid Workstyle – Blend office and home working with hybrid options after confirmation.
6. Work-from-Anywhere – Up to 2 weeks a year for special occasions or unexpected needs (with approval).
7. Generous Leave – Annual, medical, hospitalisation, maternity, paternity, Birthday & Wedding Leave.
8. Comprehensive Coverage – Outpatient care from probation and inpatient insurance upon confirmation.

Your Core Responsibilities:

1. Executive & Management Support – Work closely with the MD to coordinate executive priorities, meetings, communications, research, and management reports to support effective decision-making.
2. Management Coordination & Execution – Collaborate with HODs to communicate management directives, track key deliverables, follow up on outstanding actions, and escalate delays or issues requiring MD attention.
3. Business Performance Monitoring – Consolidate departmental performance updates, analyse progress against business targets, identify key gaps, and follow up on agreed improvement actions.
4. Business Process Improvement – Identify operational inefficiencies, coordinate workflow and SOP improvements with relevant departments, and monitor the implementation of approved initiatives.
5. Special Projects & Execution – Manage assigned business initiatives, strategic projects, and selected MD client projects by coordinating stakeholders, monitoring timelines, and ensuring effective follow-through.

What You Bring:

1. Education & Experience – Diploma or Degree in Business Administration, Management, Finance, Communications, or a related field, with relevant experience in executive support, business operations, management coordination, or project management preferred.
2. Stakeholder Management – Strong communication and interpersonal skills, with the confidence to work closely with senior management, HODs, and external stakeholders.
3. Analytical & Problem-Solving Skills – Able to analyse business information, identify performance gaps, resolve challenges, and provide meaningful insights to support management decisions.
4. Organisation & Execution – Highly organised and detail-oriented, with the ability to manage multiple priorities, track deadlines, and ensure timely follow-through.
5. Ownership & Professionalism – Proactive, independent, trustworthy, and able to exercise sound judgment while handling confidential management and business information.
6. Technical & Communication Skills – Proficient in Google Workspace or similar productivity tools, with a good command of written and spoken English. Mandarin and familiarity with project management tools will be added advantages.

Ready to Be the MD's Right-Hand Person?

If you enjoy connecting the dots, keeping priorities on track, and turning plans into action, this could be your next career move.

Join LOCUS-T and play a key role in driving business execution, improving performance, and making a meaningful impact. Let's #ThriveTogether!