Executive Assistant

About the Role

We are seeking a highly organised, proactive, and resourceful General Executive Assistant to provide comprehensive administrative, operational, and personal support to business executives. This role is suited to someone who can manage competing priorities, anticipate needs, and ensure that both business and day-to-day activities run smoothly.

Working closely with the executives, you will oversee calendar management, travel arrangements, meeting coordination, event planning, presentations, and general administrative tasks. The role requires a high level of discretion, attention to detail, and the ability to work independently in a fast-paced environment.

The ideal candidate is someone who takes ownership of tasks, communicates effectively, and can adapt quickly to changing priorities while maintaining a high standard of organisation and professionalism.

Key Responsibilities

Executive and Administrative Support

• Manage executive calendars, appointments, meetings, and scheduling requirements.
• Coordinate meetings, prepare agendas, organise relevant documents, and track follow-up actions.
• Handle email correspondence, administrative requests, and day-to-day executive support tasks as required.
• Prepare presentations, reports, documents, and other business materials.
• Maintain organised digital files, records, and documentation.
• Handle confidential information with discretion and professionalism.

Travel and Personal Assistance

• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Coordinate bookings, reservations, and other travel-related requirements.
• Assist with personal appointments, errands, and logistical arrangements as needed.
• Anticipate upcoming needs and proactively manage tasks to minimise administrative burdens on the executives.

Business and Operational Coordination

• Support the day-to-day operations of the business through general administrative and coordination tasks.
• Assist with planning and coordinating meetings, events, and other business activities.
• Liaise with internal and external stakeholders to ensure timely communication and completion of tasks.
• Monitor deadlines, commitments, and outstanding actions to keep priorities on track.
• Identify opportunities to improve administrative processes and overall efficiency.
• Take ownership of ad hoc projects and additional responsibilities as business needs evolve.

Qualifications and Experience

• Proven experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a similar support role.
• Experience supporting senior executives, business owners, or multiple stakeholders is highly desirable.
• Strong organisational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and a high level of accuracy when handling documents, schedules, and arrangements.
• Proficiency in Microsoft Office or Google Workspace, including calendars, spreadsheets, documents, and presentations.
• Comfortable using digital tools and learning new systems to manage tasks and workflows.
• Demonstrated ability to handle confidential information responsibly.
• Ability to work independently, exercise sound judgment, and follow through on commitments.

Key Attributes

• Proactive and resourceful: Anticipates requirements and takes initiative rather than waiting for instructions.
• Highly organised: Keeps schedules, tasks, documents, and commitments well managed.
• Adaptable: Responds effectively to changing priorities and unexpected requests.
• Discreet and trustworthy: Handles sensitive business and personal information appropriately.
• Strong communicator: Communicates clearly, professionally, and in a timely manner.
• Solutions-oriented: Identifies practical solutions and resolves issues before they escalate.
• Accountable: Takes ownership of responsibilities and ensures tasks are completed to a high standard.

Work Setup and Benefits

• Hybrid work arrangement based in Makati City, Philippines.
• Full-time engagement of 40 hours per week.
• Opportunity to work closely with business executives and contribute directly to day-to-day business operations.
• Contract engagement, with duration and further terms to be confirmed.

How to Apply

If you are a proactive and dependable professional who enjoys keeping things organised, solving problems, and providing high-level support, we encourage you to apply. We are looking for someone who can become a trusted partner to the executives and help ensure that business and personal priorities are managed efficiently.