Executive Assistant

About the Opportunity

A global professional services firm is seeking an Executive Assistant to provide senior-level support to members of its Executive Leadership Team. This full-time, remote role balances high-level operational execution with strategic partnership, managing complex schedules, high-priority initiatives, and cross-functional communications across multiple executives and geographies.

Location and Schedule

• Location: Remote within the United States (candidates must be based in Eastern Standard Time or Mountain Standard Time to provide required coverage)
• Employment Type: Full time
• Working Hours: Standard hours are 8:30 a.m. to 5:30 p.m. EST, with flexibility required to support senior leadership as needed

Key Responsibilities

• Provide high-level executive support to executive leadership, managing complex and competing priorities across multiple leaders while exercising judgment regarding urgency, sequencing, and trade-offs.
• Maintain visibility into executive commitments and priorities, resolving scheduling conflicts and ensuring critical matters receive appropriate focus.
• Manage complex calendars and scheduling across multiple executives, geographies, and time zones.
• Coordinate domestic and international travel, including complex itineraries and last-minute adjustments.
• Prepare executives for internal and external meetings by proactively coordinating agendas, materials, context, logistics, and post-meeting follow-up.
• Manage expense reporting and administrative documentation.
• Draft correspondence, internal communications, and presentation materials.
• Act as a trusted strategic partner and discreet gatekeeper, anticipating needs and tracking key initiatives, action items, and business objectives.
• Represent senior leadership professionally with clients, board members, investors, and internal stakeholders.
• Interface with cross-functional stakeholders across United States, United Kingdom, and global teams to drive operational alignment.
• Support special projects and operational transformation initiatives as required.

Required Qualifications

• 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
• Background in professional services, consulting, legal, financial services, or another complex client-service or high-growth environment.
• Demonstrated experience in an office administration, facilities, operations, or executive support role.
• Demonstrated ability to independently manage complex calendars, domestic and international travel, meeting preparation, executive communications, and competing priorities.
• Proven ability to operate independently with sound judgment and minimal day-to-day direction.
• Demonstrated discretion and judgment when handling highly confidential and sensitive information.
• Strong executive presence with the ability to interact credibly with senior internal and external stakeholders.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
• Excellent written and verbal communication skills, strong organizational abilities, and meticulous attention to detail.

Preferred Qualifications

• Experience simultaneously supporting multiple senior executives.
• Experience working within a private equity-backed, global, or rapidly scaling organization.
• Experience supporting board-level leadership.

Equal Opportunity Employer

The organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification in accordance with applicable law.