Executive Assistant

Rankona Mazon AB is seeking a proactive and organized Executive Assistant to support our fast-growing Amazon agency. As the Executive Assistant, you will play a critical role in streamlining our operations, preparing bookkeping and and lighter financial tasks for the accounting firm and facilitating effective communication within our team and with external partners. Your primary focus will be to manage the schedules and priorities of our CEO, enabling him to concentrate on strategic initiatives. This position requires a detail-oriented individual with exceptional organizational skills who can handle a variety of tasks and adapt to a dynamic work environment. You are also an innovative and curious person who are using AI to be more effecient and productive. You will need to possess excellent communication abilities and be comfortable interacting with stakeholders at all levels. Ideal candidates should thrive in a fast-paced atmosphere and have a strong drive to contribute positively to our agency's success. In addition, you will be responsible for managing project timelines, coordinating meetings, and preparing important documents that are necessary for presentations. You understand SoMe, LinkedIn in particular, and want to help the CEO and the agency to grow the following and increase the views of the communication continously. You are open to evolve in the role and together with the CEO develop and finetune your role and your tasks as the agency grows. If you are motivated by collaboration and have a passion for supporting a vision in the rapidly evolving e-commerce landscape, and if you like working with a CEO with great visions and ideas that have too much on his plate, this is an exciting opportunity for you to grow with us at Rankona Mazon AB. Responsibilities Manage the CEO's schedule and appointments efficiently. Prepare and manage correspondence, reports, and documents for the executive team. Find, sort and prepare income and expenses to the accounting firm. Prepare financial and KPI reports for the board. Coordinate meetings and events, ensuring all logistics are handled smoothly. Serve as a liaison between executives and internal/external stakeholders. Schedule, prepare and conduct performance meetings with the employees, followed by reporting. Help building a talent database for future hires and keep them warm. Find, interview and vet future hires before introducing them to the right teams for the final part of the hiring process. Making sure the different teams are following their processes and get their tasks done in time. Making sure the teams are using ClickUp to measure their hourly input on each client and to create reports that show our profitability per client. Conduct research and compile data for strategic decision-making. Assist in the preparation of presentations and important documentation. Maintain a filing system and database for efficient information retrieval. Get AI summaries from some of the CEO's meetings and compile actionable to-dos including delegating to responsible teams and make sure things get done within set timeline. Helping the CEO making the agency more effecient with AI and automations. Conducting some of the CEO's meetings to screen potential cooperation partners, future hires or other opportunities. Helping planning, creating and scheduling some of the agency's and CEOs SoMe. Setting upp, planning, creating and scheduling the agency's email newsletter. Making sure our employees understands and lives our core values - every day. Helping build company culture and create teambuilding and relation building activities.