Work Schedule: Monday to Friday (04:00 PM to 1:00 AM PH Time)
Work Set-Up: Work From Home
Contract: Freelance Full-time (without benefits)
What are we looking for?
We are seeking a highly organised, professional and proactive Executive Assistant & Speaker Liaison to support the successful delivery of a high-profile international education event in Dubai.
This is a dual-purpose role combining executive support with speaker relationship management. The successful candidate will work closely with senior leadership while serving as the primary point of contact for speakers throughout the event lifecycle.
The role requires exceptional communication skills, strong attention to detail, confidence engaging with senior executives and thought leaders, and the ability to build and maintain positive relationships with stakeholders. The successful candidate will ensure speakers remain informed, engaged and supported from initial confirmation through to event delivery, while also providing efficient executive and administrative support to the leadership team.
Key Responsibilities
Executive Support
- Provide day-to-day executive support to senior leadership
- Manage calendars, meeting schedules and travel arrangements as required
- Coordinate internal and external meetings, preparing agendas and briefing materials
- Assist with correspondence, stakeholder communications and follow-up actions
- Maintain organised records, documentation and project trackers
- Support leadership with administrative tasks and project coordination
Speaker Liaison
- Serve as the primary point of contact for all event speakers
- Manage speaker communications from confirmation through to event delivery
- Coordinate speaker onboarding, briefing documents and information packs
- Schedule speaker briefing calls and planning meetings
- Collect biographies, headshots, presentation materials and session requirements
- Ensure speakers are fully informed regarding logistics, timings and event expectations
- Build strong relationships with speakers and maintain engagement throughout the planning process
- Coordinate travel, accommodation and hospitality arrangements where required
- Work closely with the content and events teams to ensure session readiness
- Support speaker management on-site during the event
Stakeholder Management
- Built positive relationships with senior executives, school leaders, sponsors and partners
- Represent the organization professionally in all communications
- Support VIP guest management and hospitality coordination
- Assist with stakeholder follow-up before and after the event
Experience Required
- Previous experience as an Executive Assistant, Personal Assistant, Speaker Liaison, Events Coordinator or similar role
- Experience working with senior executives and external stakeholders
- Exceptional organisational and time management skills
- Excellent written and verbal communication skills
- Strong attention to detail and ability to manage multiple priorities simultaneously
- Confident, professional and personable when engaging with senior leaders and speakers
- Ability to work independently and proactively solve problems
- Experience supporting conferences, events or professional programmes is desirable
- Based in Dubai and available for in-person meetings and event delivery
Key Attributes
- Highly organised
- Professional and polished
- Relationship-focused
- Proactive and dependable
- Calm under pressure
- Strong communicator
- Excellent attention to detail
- Comfortable working with senior-level stakeholders
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