Executive Assistant (Biotech)

Executive Operations Associate

Are you a highly organized, proactive professional looking to support senior leadership in a fast-paced biotech environment? We're seeking an Executive Operations Associate to partner closely with our Chief Medical Officer (CMO) and help drive day-to-day operational excellence.

What You'll Do:

• Manage the CMO's calendar, meetings, travel, and priorities.
• Coordinate leadership meetings, agendas, materials, and action items.
• Track projects, deadlines, and key deliverables across teams.
• Prepare presentations, executive summaries, and leadership communications.
• Support conferences, special events, vendor coordination, and operational processes.
• Maintain confidentiality while handling sensitive information.

What We're Looking For:

• 2+ years of experience supporting executives, leadership teams, or business operations.
• Strong calendar management, meeting coordination, and travel planning experience.
• Excellent organizational and communication skills.
• Proficiency with Microsoft Outlook, Teams, Excel, PowerPoint, and Word.
• Experience in biotech, pharma, healthcare, or life sciences is a plus.

Why Join Us?

This hybrid opportunity (3 days onsite / 2 days remote) offers direct exposure to executive leadership and the chance to contribute to a growing clinical-stage biotechnology organization.If you're a detail-oriented problem solver who thrives on organization, execution, and supporting high-impact leaders, we'd love to hear from you. Apply today!

Job Type & Location

This is a Contract to Hire position based out of New York, NY.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Oct 2, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.