Executive Assistant (EA) – Calendar, Travel & Executive Support | Remote

Job description

Location: Remote from El Salvador; working hours aligned with U.S. client business hours, with flexibility required.

Company

hirify.global is hiring for a client seeking executive support in a fast-paced, high-accountability environment.

What you will do

• Manage complex executive calendars across multiple time zones, coordinate meetings, resolve conflicts, and protect time for high-priority work.
• Draft and manage executive communications, prioritize inboxes, screen requests, and liaise with clients and internal teams.
• Prepare agendas, briefing notes, talking points, and meeting materials; document decisions and track follow-up actions.
• Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, expenses, and last-minute changes.
• Track executive priorities, projects, deadlines, and deliverables while conducting research and preparing reports or summaries.
• Maintain documentation and filing systems, prepare business materials, and handle confidential information discreetly.

Requirements

• 3+ years of Executive Assistant or senior administrative support experience, including direct executive support in fast-paced environments.
• Strong calendar management, scheduling, meeting coordination, and executive-priority management experience across multiple time zones.
• Proficiency with Google Workspace and Microsoft Office.
• Excellent written and verbal English communication, strong organization, attention to detail, prioritization, and time-management skills.
• Ability to work independently, manage changing priorities, and handle confidential information professionally.
• Availability during U.S. client business hours, with flexibility when required.

Nice to have

• Experience in startups, agencies, consulting firms, or high-growth companies.
• Familiarity with Slack, Zoom, Notion, Asana, and similar collaboration or project-management tools.
• Experience supporting multiple executives and coordinating complex domestic and international travel.
• Exposure to operations, project coordination, or broader business-support workflows.

Culture & Benefits

• High-visibility work supporting senior leadership and decision-makers.
• Exposure to executive operations and business priorities in a fast-paced, growth-oriented environment.
• Opportunity to develop broader operational and project-management skills.
• Potential progression into Senior Executive Assistant, Operations, Project Management, or Chief of Staff pathways.

Hiring process

• Initial application followed by a required Spark Hire one-way video interview.
• Video interview with a hirify.global recruiter, followed by a practical executive briefing memo or scheduling task.
• Client interview, offer, and background verification.

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