• Serve as a liaison on behalf of the Commercial and Medical Affairs teams, interfacing with internal and external partners and other key stakeholders.

• Lead defined project management efforts, including planning, research, and reporting, for the Commercial and Medical Affairs teams.

• Manage and coordinate internal communications (content, intranet) relating to launch preparation.

• Coordinate meeting arrangements and prepare presentation materials for important events (ie advisory boards, launch planning, internal meetings).

• Provide contracting, administrative, and logistical support for external events and congresses.

• Manage purchase orders and invoicing and prepare expense reports and related documentation for submission within the F2G financial systems

• Compile and maintain employee records and process documentation relating to personnel activities e.g. vacation requests.

• Liaise with HR, Finance, and other G&A functions as needed in support of the Commercial and Medical Affairs Teams.

• Provide administrative support to the US buildout by collaborating with the external Recruitment Process Outsourcing providers to ensure an exceptional candidate experience.

• Troubleshoot technological and logistical issues as needed.
• Proactively and efficiently manage schedules of a number of busy executives, remotely, with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency.
• Comprehensive, end-to-end travel support (suggest itineraries, provide alternatives, cover all bases for efficient start-to-finish, stress-free experience for managers).
• Regularly handle confidential and proprietary information with utmost discretion.
• Proactively offer support to peers and other managers as workload allows.
• A ‘hospitality’ mindset – what can they do to make their managers’ workday as efficient and stress-free as possible.
• Attention to detail; completer-finisher mindset.

• A college degree or high school diploma with at least 8-10+ years of relevant professional experience.

• At least 5 years of experience supporting executive-level partners.

• Excellent organizational and scheduling capabilities demonstrated through the ability to handle multiple projects and priorities simultaneously.

• Excellent document drafting and proofreading skills, with high attention to detail.

• Strong computer skills in database management and document preparation (Word, PowerPoint, Excel) required.

• Flexibility and the ability to work collaboratively with team members for a diverse range of projects.

• High-energy and high efficiency. Passion for the work and a preference for working in a fast-paced and demanding but fun environment.

• A mature and professional demeanor with a high degree of self-motivation and a high level of business acumen.

• The ability to travel to US headquarters (Princeton, NJ) to support management activities several times a month.

• Excellent verbal and written communication skills.

• Prior experience with a publicly traded company in the life science industry is strongly preferred.

Additional Responsibilities and Accountabilities

• Have strong organizational, analytical, and problem-solving skills – both strategic and tactical planning.

• Can prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

• A self-starter, able to work remotely yet stay engaged, and intellectually curious.

• Proactive communication style - anticipate and come prepared to address executive challenges.

• Have a natural ability to be transparent and open to feedback.

• Have a sense of urgency and are resourceful, but never sacrifice quality.

• Have the capacity to work in a high-growth, fast-paced environment.

• Have strong interpersonal, strategic, and tactical planning and analytical skills.

• A “Can do” attitude and intense desire to excel.

• Are a collaborative, team player with high standards and ethics.