Executive Assistant (Day Shift)

Executive Assist Co. is hiring a full-time Executive Assistant, on an independent contractor basis, to support the founder of an international services business. Day shift, 1:00 PM to 9:00 PM Philippine time, Monday to Friday.

About the role

• You'll support a busy founder by taking the admin work off their plate, so every client case keeps moving.
• You don't need a legal or accounting background. You need to be organized, accurate, and quick to learn a process.

Schedule

• 1:00 PM to 9:00 PM Philippine time, Monday to Friday
• Full-time independent contractor role with Executive Assist Co., 40 hours a week
• Fully remote, work from home

What you'll do

• Request and collect the required documents from clients by email, and keep them organized by case
• Fill out forms and applications accurately using each client's documents
• Send completed files to partners and suppliers, and follow up until the next step is confirmed
• Communicate by email in a clear, professional tone
• Research and reach out to contractors when a case needs one
• Keep track of where each case stands and flag anything time-sensitive right away
• Take on other admin tasks as you learn the business

What we're looking for

• At least 2 years of experience as an executive assistant, admin assistant, or virtual assistant
• Excellent written English for professional emails
• Strong attention to detail, especially with forms, names, dates, and documents
• A quick learner who can follow a set process and work independently once trained
• Comfortable researching online and reaching out to people you haven't worked with before
• Organized enough to manage several cases at the same time
• Discretion with confidential documents such as passports and IDs
• Reliable internet, a backup connection or power source, and a quiet place to work
• Able to work the 1:00 PM to 9:00 PM shift consistently

Nice to have

• Experience with document-heavy admin work, such as visa, travel, or legal paperwork
• Experience working with international clients

What we offer

• Competitive pay
• Monthly internet and perfect attendance incentives
• Training and support through EA Co. Launchpad
• Paid holidays
• Annual rate review based on performance