The ideal candidate will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional projects and responsibilities. They should possess excellent organizational and verbal and written communication skills, the ability to effectively handle multiple priorities and a strong work ethic.
Provides administrative support in a complex team environment
Coordinates internal/external meetings and conference calls
Handles a high volume of phone calls and interacts with high level business leaders and clients in a professional and effective manner
Responds and follows up on client requests
Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
Ability to coordinate with other Admins on the floor
Effectively manage projects and work with various other departments across the firm as needed
Coordinates a high volume of travel arrangements and processes expense reports
Maintains understanding of firm policies and handle certain issues independently
Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
Liaise with outside organizations where manager holds board seat
Daily interaction with offices of C-suite clients
Qualifications
Requires excellent interpersonal and communication skills
High attention to detail
Ability to maintain high standards despite pressing deadlines
Ability to solve problems quickly and efficiently
Strong knowledge of general business and corporate cultures
Ability to handle highly sensitive, confidential and non-routine information
Self-starter with excellent anticipation skills; problem solving; follow up
Demonstrated dependability and sense of urgency about getting results
Demonstrates high degree of integrity and confidentiality
Strong organizational skills
Comfortable working with people at all organizational levels
Comfortable working in a sometimes hectic, high-pressure environment
Ability to display a consistent, professional degree of communication
Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
Must have excellent judgment; independent thinker and resourceful
Prior experience in Financial Services support preferred but not required
Job Band:
H7
Shift:
1st shift (United States of America)
Hours Per Week:
40
Equal Opportunities
Optimere is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. Optimere does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender identity, sexual orientation, disability, age or any other basis protected by applicable
PLEASE NOTE:
Optimere is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.