Executive Assistant for an Energy & Professional Services Company in the US (Home Based Part Time)

Client Information The Client is a senior finance executive supporting businesses in the energy sector, with responsibilities spanning executive leadership, strategic financial operations, and business management. In addition to corporate responsibilities, the role also supports several business and property-related projects, making this a dynamic position that combines executive support, project coordination, and operational administration. Job Description Executive Support Manage complex calendars and schedules across multiple time zones Monitor, prioritize, and manage the executive's inbox, ensuring timely follow-ups Prepare meeting agendas, pre-read materials, and executive documentation Attend meetings, record action items, and monitor deliverables through completion Coordinate with internal teams, external partners, and stakeholders Assist in preparing board papers, presentations, reports, and executive communications Manage confidential documents, contracts, NDAs, and version-controlled files Draft, proofread, and format professional correspondence Project & Operations Support Coordinate project timelines, milestones, and vendor communications Assist with supplier, contractor, and service provider coordination Support property-related administrative activities, scheduling, and operational tasks Manage calendars and logistics related to operational projects Financial Administration Provide transactional data entry support in QuickBooks Assist with light financial administration and record management Maintain organized financial and operational documentation Must Haves • Minimum of 5 years' experience supporting C-level executives as an Executive Assistant • Experience supporting executives in finance, energy, professional services, or similar industries is highly preferred • Strong project management and coordination skills with the ability to manage multiple priorities independently • Excellent written and verbal English communication skills • Exceptional organizational skills with strong attention to detail • High level of professionalism, discretion, and confidentiality • Proactive, resourceful, and able to anticipate executive needs • Comfortable coordinating across multiple time zones • Experience preparing executive presentations, reports, and board-level documentation • Familiarity with Microsoft Office and Google Workspace • Comfortable working West Africa Time (WAT) business hours • Willing to sign a Non-Disclosure Agreement (NDA) • Must be a Filipino citizen currently residing in the Philippines Nice to Haves • Background in the energy, oil & gas, financial services, or CFO office environment • Experience supporting board meetings, executive leadership teams, or investor communications • Familiarity with QuickBooks or similar accounting software • Experience coordinating property management or short-term rental operations • Strong vendor management and project coordination experience • Exposure to contract administration and document control Home Office Requirements Please only apply for this role if you have the following home office requirements: · Perfectly working headset and webcam · Stable internet connection of at least 25 Mbps ~ 50 Mbps · Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later · Quiet room with no distractions or background noises · A backup plan if the power goes out or if your internet connection becomes unstable during your shift Only applicants meeting the strict criteria above will be contacted. Connect With Us https://virtualcoworker.com.ph https://virtualcoworker.com/our-culture https://www.facebook.com/virtualcoworker https://www.linkedin.com/company/virtual-coworker