Executive Assistant, HBO VFX

Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Your New Role Warner Bros. Discovery (HBO) is looking for a Visual Effects Executive Assistant to join their growing team. The main focus of the role will be supporting the VFX team and coordinating between external and internal parties. The successful candidate will be a self-starter who is able to juggle multiple responsibilities with a strong emphasis on organization and attention to detail. This is a demanding and fast-paced position that require a proactive and positive thinker with excellent communication skills. Seeking a candidate that is passionate about production, visual effects and new technology. Your Role Accountabilities Support the VFX SVP & VP in all administrative tasks including managing internal and external schedules, preparing documentation and taking notes during meetings Assist the VFX team with tracking projects, vendors, talent and workflows Maintain meeting agendas and following up on action items discussed during meetings Facilitate communication between vendors, crew, internal and external teams to circulate relevant information Track and facilitate marketing and PR requests Support and track industry outreach efforts, special projects and research Qualifications & Experience Strong organizational and data management skills, including Microsoft 360 and Excel. Ability to handle a fast-paced environment assisting across multiple initiatives and global regions Strong, proactive written and verbal communication skills The ability to multitask at a highly efficient level and work independently to identify problems and take initiative to develop initial solutions A passion for new technology and continued learning Some previous Facility or other Visual Effect exposure a plus Familiarity with G Suite and One Drive Familiarity with Airtable FLOW production tracking exposure a plus Second language a plus How We Get Things Done… This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview. Championing Inclusion at WBD Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law. If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request. In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery’s total compensation package for employees. Pay Range: $42,224.00 - $78,416.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation. If you’re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.