Executive Assistant (Job ID: JOYKYL1EA)

📽️ WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 🇬🇧 C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will speak strictly in English during their entire shift. 🎤 PLEASE SUBMIT YOUR RESUME IN ENGLISH. 🚀 JOB TITLE: Executive Assistant 🆔 JOB ID: JOYKYL1EA 🏭 INDUSTRY: Recruitment 📍 LOCATION: LATAM / PH / South Africa 💼 JOB STATUS: Full Time 🕒 WORK SCHEDULE: Monday–Friday, 7:00 AM–4:00 PM PST 💵 SALARY: $2,500–$3,000/month 📅 TARGET START DATE: ASAP ⚠️ PLEASE NOTE: This is a high-ownership executive support role requiring strong financial accuracy, analytical thinking, proactive problem-solving, and advanced AI proficiency. ROLE OVERVIEW About the Client: A premier staffing firm specializing in talent placement, hiring, and direct sourcing, operating under a global parent company with a strong focus on communication, operational precision, and high-quality talent. About the Role: We are seeking a proactive, analytical Executive Assistant to support senior leadership. Beyond traditional administrative support, this role requires ownership of financial tracking, detailed operational tasks, problem-solving, SOP development, and AI-assisted workflows. KEY RESPONSIBILITIES 1. Executive & Operational Support Manage calendars, inboxes, priorities, and daily executive needs. Provide structured start-of-day and end-of-day updates. 2. Financial & Bookkeeping Support Handle expense reconciliation, invoices, bookkeeping, and financial data entry. Review numbers, identify discrepancies, and maintain high accuracy. 3. Problem Solving & Operations Analyze issues and present well-thought-out solutions. Build and maintain SOPs, workflows, and operational playbooks. 4. AI & Workflow Optimization Use Claude and other AI tools for research, drafting, analysis, and workflow optimization. Verify AI outputs using strong human judgment and critical thinking. QUALIFICATIONS & SKILLS Executive Support: Proven experience supporting executives or senior leaders independently. Finance/Bookkeeping: Strong understanding of basic bookkeeping, financial records, and numerical verification. Excel: Intermediate skills, including pivot tables, reporting, and structured data handling . Accuracy: Exceptional attention to detail and ability to catch subtle errors. Proactive Mindset: Self-managed, resourceful, anticipates needs, and brings solutions—not just questions. AI Proficiency: Comfortable using Claude or similar advanced AI tools while validating outputs. Teachability: Highly engaged, receptive to feedback, asks smart questions, and quickly adopts new processes. Schedule: Available Monday–Friday, 7:00 AM/8:00 AM–4:00 PM PST. NICE-TO-HAVES QuickBooks Online: Experience with invoicing and financial tracking. SOP Development: Experience creating and maintaining operational playbooks. Remote Work Readiness: Reliable high-speed internet and power backup. Global Experience: Experience working with international teams or US-based executives. ✨ Join a growing network of exceptional remote professionals. 📩 Submit your application today and take the next step in your career!