Executive Assistant (Legal Secretary) - Defendant Insurance

Be the trusted right hand to a leading Partner

Are you an experienced Legal Secretary or Executive Assistant looking for a role where you'll be genuinely valued as a key member of a high-performing legal team?

We are seeking a proactive and highly organised Executive Assistant to provide exceptional support to a Partner and broader legal team within a collaborative and fast-paced law firm environment. This is an opportunity to work closely with senior lawyers, build strong client relationships, and play a critical role in ensuring the smooth operation of a busy practice.

As the trusted point of contact for your Partner, you'll be one step ahead, expertly managing competing priorities, coordinating complex schedules, and delivering outstanding administrative and legal support.

What you'll be doing

• Providing high-level executive and legal administrative support to a Partner and senior lawyers
• Managing complex diaries, meetings, travel arrangements, and day-to-day workflow
• Acting as a key liaison between clients, lawyers, and internal stakeholders
• Preparing, reviewing, and coordinating professional correspondence and legal documentation
• Supporting file and matter management, from opening new matters through to closure
• Assisting with court filings, document preparation, bundles, briefs, and other legal support activities
• Managing monthly billing, expenses, timesheets, and client reporting requirements
• Supporting business development activities, client communications, and CRM updates
• Building strong relationships across the firm while maintaining the highest levels of professionalism, discretion, and confidentiality

About you

You are a capable and confident legal support professional who thrives in a busy environment and enjoys being the go-to person for a successful team.

To be successful, you will bring:

• At least 3 years' experience in a legal secretary, executive assistant, or professional services support role
• Exceptional organisational and time management skills
• Outstanding attention to detail and communication skills
• The ability to manage multiple priorities while remaining calm under pressure
• A proactive, solutions-focused mindset and strong client service orientation
• Advanced Microsoft Office skills
• Experience with Elite 3E, iManage, InterAction, or similar systems will be highly regarded

Why join us?

• Work alongside respected Partners and legal professionals
• Be part of a supportive and collaborative team culture
• Gain exposure to complex and interesting legal matters
• Enjoy a role that offers variety, responsibility, and the opportunity to make a real impact
• Join a firm that values professionalism, teamwork, and career development

If you're an experienced Legal Secretary or Executive Assistant who enjoys working in a fast-paced, professional environment and takes pride in delivering exceptional support, we'd love to hear from you.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.

HOW TO APPLY?

When you click an apply button, you will be redirected to our careers sign-in page where you can either enter your existing credentials or set up an account with us.

If there are no opportunities you would like to apply to, we instead encourage you to join our talent community.

About us

We’re a global law firm working with businesses at the heart of global trade and commerce. But we’re so much more than that. Our collective drive, our pursuit of excellence and our ambition to do our best for our clients, and each other has fuelled our growth for over 90 years. Find out more about our firm.

Working with us

It’s an exciting time to work with us. With challenging cases, impactful client projects, growing teams and new offices, you’ll work in a fast-paced environment with rewarding outcomes. Collectively, we strive towards our shared goal of consistently delivering exceptional outcomes and bringing the best out in each other. Explore where you could work with us.

Early career opportunities

Our early careers programmes differ from any other law firm, because of our rich learning experience coupled with our opportunities to work directly with clients. In return, we ask you to bring your ambition and collaborative mind to support the firm’s continued success and growth. Apply to our early career opportunities

Where we work

With over 65 offices in 26 countries, wherever you’re based, you’ll be empowered to accelerate your career doing interesting, stimulating work, achieving your potential and delivering exceptional outcomes. Discover where we are based.

Life with us