Executive Assistant to CEO

Devoted Studios is a globally remote game development company specializing in Co-development, Porting, and End-to-End Art Production for the global gaming industry. We collaborate across time zones to support projects on all major platforms, engines and styles - from AAA titles to emerging technologies. Our team includes world-class talents who bring deep expertise in external development, pipeline optimization, and creative problem-solving. Whether it’s porting games to new systems, enhancing gameplay features, or crafting stunning visuals, Devoted Studios operates as a trusted, flexible extension of our partners’ internal teams. We are proud to be the development partner of choice for industry leaders such as: 2K Xbox Meta Obsidian Entertainment Turtle Rock Studios Gearbox Software Our CEO is deeply involved in sales, partnerships, and running the company day-to-day. We're looking for someone based in Los Angeles who can work alongside her and help turn client conversations and opportunities into real execution across the company. This is a hands-on, high-trust role. Much of the work involves coordinating internal teams, organizing proposals and deal materials, and ensuring follow-through after client discussions. We are actively building AI-driven workflows across the company, and the right person will be excited about experimenting with AI tools, automation, and cloud systems while helping implement them across the organization. Key Responsibilities: Sales & Business Development Support Turn client conversations into structured internal action plans Coordinate teams to assemble proposals, estimates, and delivery approaches Organize materials needed to move opportunities forward (case studies, decks, capabilities) Track opportunities from first conversation through proposal and close Maintain CRM records and opportunity documentation Team Coordination Coordinate leadership and production teams to deliver inputs required for proposals and projects Track commitments, deadlines, and deliverables across teams Follow up consistently to ensure work moves forward Surface blockers early and escalate when needed Operations & Special Projects Run research-to-execution projects such as vendor evaluations, tools, or internal processes Help implement and improve AI-driven workflows and automation across the company Support planning and execution of company events, industry gatherings, and partnerships Personal Support Be a trusted, steady presence alongside the CEO and help create the conditions for her to do her best work Take ownership of day-to-day responsibilities that would otherwise pull the CEO’s attention away from running the company Notice what needs to be handled and step in proactively so the CEO can stay focused and effective Work closely with the CEO in a high-trust partnership built on reliability and awareness Someone who owns tasks end-to-end and finishes them AI-obsessed and always experimenting with new tools, automation, and cloud software Clear communicator who can coordinate across teams and keep projects moving 5+ years of experience in executive support, operations, or a similar high-ownership role Familiar with CRM tools, Google Workspace, Notion, Asana, or similar systems Based in Los Angeles and able to work on-site Experience in games, entertainment, or technology companies is a plus Why Join Us? We offer: 401k Healthcare Paid vacation Company closure in Summer and Christmas ( 1 week for both) as additional paid time off Salary range: 60,000 - 80,000 USD