Executive Assistant to CEO (Remote)

🚨 This role requires relevant experience in a similar position. If your background doesn’t align with the job requirements, you mayskip this opportunity for now. Please note that this position isn’t open to career shifters.

⏰ Shift Schedule & Work Setup:

• Eastern Timezone (Night Shift in PH)
• 100% Remote – work from the comfort of your home
• Applicants should be equipment ready (laptop, headset, etc.) to ensure a smooth start and seamless workflow

🏢 Job Summary:

We are looking for a proactive, highly organized, and dependable Executive Assistant to directly support the CEO in managing daily operations, communications, scheduling, and business priorities. This role is ideal for someone who thrives in a fast-paced environment, takes initiative, and can confidently manage multiple responsibilities with minimal supervision.

Beyond administrative support, we’re looking for someone who can proactively share ideas, identify areas for improvement, and assist with light business development and coordination tasks.

🔑 Key Responsibilities:

• Perform general administrative and executive support tasks as needed

• Manage appointment scheduling, calendar coordination, and meeting organization

• Organize and maintain emails, ensuring timely responses and proper prioritization

• Conduct thorough research to support business initiatives, projects, and decision-making

• Coordinate travel arrangements, accommodations, and itinerary management

• Track and organize client meetings, follow-ups, and action items

• Prepare reports, presentations, executive summaries, and other business documents

• Assist with project coordination, task prioritization, and deadline tracking

• Handle confidential and sensitive information with a high level of discretion and professionalism

• Manage professional errands and ad hoc executive support tasks as needed
• Coordinate closely with internal teams and external stakeholders to ensure smooth communication and execution
  

(Minimum required for this role)

What We’re Looking For

• Proven experience as an Executive Assistant, or similar role
• Strong calendar and email management experience
• Excellent communication and organizational skills
• Ability to multitask and work independently in a fast-paced environment
• Proactive, resourceful, and detail-oriented mindset
• Comfortable communicating with clients, executives, and cross-functional teams
• Proficient in Microsoft Office tools

What Success Looks Like In This Role

• The CEO’s schedule, communication, and priorities are managed efficiently
• Tasks, follow-ups, and deadlines are proactively handled with minimal supervision
• Internal and external stakeholders receive timely and professional support
• Process improvements and valuable suggestions are regularly identified and shared
• Business operations run smoothly through strong coordination, organization, and initiative
• The CEO can focus on high-level priorities knowing day-to-day operations are well-managed

💻 Why You'll Love Working with Us:

• 100% Remote Work Enjoy the flexibility of working from anywhere!
• Paid Leave Take time off to recharge, starting upon regularization.
• HMO Benefits Comprehensive healthcare coverage as soon as you're regularized.
• Government-Mandated Benefits All statutory benefits such as SSS, PhilHealth, and Pag-IBIG are fully provided.
• Fun & Collaborative Culture Be part of a dynamic team that values creativity, innovation, and teamwork.

🚨 NOTE:

This is a full-time employment position and NOT an Independent Contractor arrangement. It comes with government-mandated contributions and benefits.

A background check is part of our hiring process and will be completed before moving to the job offer stage. We kindly ask applicants to have the necessary details ready in advance to keep things smooth and hassle-free.