Executive Assistant to the CEO & Office Manager

About F2 F2 is the AI platform for private markets investors — purpose-built to transform how credit funds and banks deploy capital. Our AI converts messy, unstructured deal materials into investment-grade insights in minutes, helping lenders make faster, more confident decisions. Backed by leading investors, including HighlandX, Left Lane, NFX and Y Combinator, with $27M venture capital raised since launch last year. Role Overview We’re hiring an Executive Assistant & Office Manager to serve as a high-leverage partner to our CEO and keep day-to-day operations running smoothly at our NYC headquarters. You’ll own the CEO’s calendar, inbox, travel, and expenses end to end while managing the office environment that powers our in-person culture — coordinating with our part-time office manager in SF and helping stand up our London office as we grow. As an early operations hire at F2, you’ll have a direct impact on how effectively our CEO and team operate every day. What You’ll Do ● Own the CEO’s calendar end to end — scheduling, prioritizing, resolving conflicts, and protecting time for high-value strategic priorities. ● Manage the CEO’s inbox: triage, draft responses, flag urgent items, and ensure follow-through on commitments. ● Book and manage all travel (domestic and international, business and personal), including flights, hotels, ground transportation, and detailed itineraries. ● Prepare and submit all expense reports and reimbursements. ● Prepare agendas and briefing materials, and support logistics for board meetings, leadership meetings, all hands, and on/offsite events. ● Provide personal support as needed, including coordination with accountants, tax preparers, and other service providers. ● Own NYC office operations — supplies, equipment, mail, facilities, and vendor relationships — and coordinate with our part-time SF office manager to keep both offices running smoothly. ● Plan and execute team events and celebrations, serve as the first point of contact for guests and visitors, and support the operational setup of our London office as we expand. ● Handle sensitive and confidential information with absolute discretion. You Might Be a Great Fit If ● You have 3+ years of experience as an executive assistant, ideally supporting a C-level executive or founder. ● You have demonstrated experience with complex calendar management, travel booking, and expense platforms — and you sweat the details on all of it. ● You take extreme ownership — problems are yours until they’re solved, and you bias to action, cut friction, and move fast. ● You excel at cross-functional collaboration and communicate clearly with executives, employees, and external stakeholders. ● You’re excited about AI and motivated by building from zero to one in a fast-paced startup environment. Preferred Qualifications ● Experience working in an early-stage or high-growth startup environment. ● Experience with office management or workplace operations, especially coordinating across multiple locations or time zones. ● Hands-on experience using AI tools to work faster and smarter — F2 is an AI-first culture. Why F2? ● Join a fast-growing AI startup reshaping workflows in private markets and finance. ● Be part of a small, high-impact team where your work directly influences product and company trajectory. ● Competitive compensation with equity upside and benefits. ● Collaborative, mission-driven culture that values craftsmanship, curiosity, and rapid iteration.