Executive Assistant to the CEO - Strategic & Operational Partner

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Executive Assistant to the CEO - Strategic & Operational Partner

Wing Assistant

Hong Kong

Remote

Full Time

Innovation Engineering

Seeking a high-leverage Executive Assistant to strategically support our CEO, focusing on operational efficiency and proactive problem-solving. Key responsibilities include managing the CEO's communications, maintaining situational awareness, handling complex travel logistics, and analyzing data to create executive reports. You'll identify operational gaps and propose solutions, manage financial tracking, and ensure projects stay on budget. Essential qualifications: proven experience as an Executive Assistant or similar role, exceptional analytical thinking, proactive and autonomous work style, high adaptability, financial literacy, and advanced tech proficiency. Compensation: $1,000 - $2,000 USD per month. Final hiring decisions are made by humans, with AI tools assisting in the process.

Overview

Job Description

• High-leverage Executive Assistant role acting as a strategic right hand to the CEO.
• Focus on driving operational efficiency and proactive problem-solving.
• Not a typical administrative position; requires active involvement in data analysis and business intelligence.
  
  

Key Responsibilities

• Executive Operations & Gatekeeping
• Primary point of contact and buffer for the CEO.
• Manage internal and external communications with tact and judgment.
• Maintain situational awareness of CEO’s priorities, deadlines, and projects.
• Manage complex calendars across multiple time zones and handle international travel logistics.
• Data Analysis & Business Intelligence
• Gather data to create executive reports, dashboards, and presentations.
• Audit workflows and metrics to identify gaps and inefficiencies.
• Conduct research and synthesize information for decision-making.
• Financial & Administrative Support
• Assist with financial tracking, expense management, and budget auditing.
• Monitor financial indicators and track deliverables to ensure projects remain on budget.
• Handle confidential business and financial information with discretion.
  
  

Requirements/Skills/Qualifications

• Turnkey Capability: Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator.
• High IQ & Analytical Thinking: Exceptional logic and problem-solving ability.
• Proactive & Autonomous: Anticipate needs and actively seek ways to reduce CEO's operational load.
• Chaos Tolerance: High adaptability and composure in fast-changing environments.
• Financial Literacy: Comfort with numbers, spreadsheets, and basic business finance principles.
• Time Zone Agility: Willingness to work asynchronously and align with global schedules.
• Tech Savvy: Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms).
  
  

Compensation & Benefits

• Compensation: $1,000
• $2,000 USD per month.
  
  

Job Details

• CompanyWing Assistant
• LocationHong Kong
• TypeFull Time
• WorkplaceRemote
• CategoryInnovation Engineering
  
  

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