EXECUTIVE ASSISTANT TO THE COFOUNDER

Role Overview

Supporting Kristi with Blossomdale and Villa Copa Compensation: Approximately USD 1,000 per month. Schedule: Agreed working hours with consistent overlap with Kristi's working day and the US team. We are hiring an experienced Executive Assistant to support Kristi, cofounder of oCommerce. Your main focus will be helping her with the day-to-day coordination of Blossomdale and Villa Copa, together with employee scheduling. You will organize priorities, coordinate people and vendors, keep schedules accurate, and follow tasks through to completion. You should anticipate coverage gaps and operational problems, resolve routine issues within your authority, and bring Kristi clear recommendations when a decision needs her input. This role suits someone who enjoys practical business administration and can keep several activities moving with limited supervision.

Key Responsibilities

• Maintain Kristi's daily and weekly priorities for Blossomdale and Villa Copa, with clear task owners, deadlines, and outstanding decisions.
• Prepare and maintain employee schedules using staffing needs, employee availability, and approved leave; identify coverage gaps and conflicts early.
• Coordinate shift changes and coverage arrangements, communicate updates clearly, and confirm that affected employees understand their schedules.
• Follow up with employees, vendors, suppliers, and other partners until agreed tasks and service requests are completed.
• Coordinate routine business administration, vendor arrangements, quotes, orders, and operational requests for Blossomdale and Villa Copa.
• Keep calendars, documents, staff availability, and relevant operational records accurate and easy for Kristi to review.
• Collect timesheets and supporting expense or invoice records where needed, and flag discrepancies to the appropriate person.
• Resolve routine coordination issues within agreed authority; present material problems with the facts, available options, and a recommendation.
• Support Kristi's inbox, meetings, and other administrative requests as needed, while handling business and employee information discreetly.
• Your first 90 days — First 30 days: Learn Kristi's priorities, how Blossomdale and Villa Copa operate, relevant staff roles, scheduling needs, and approval boundaries.
• Days 31-60: Take ownership of recurring schedules, business trackers, vendor follow-up, and routine administration.
• Days 61-90: Demonstrate reliable coverage coordination, accurate records, and consistent completion of tasks with fewer reminders from Kristi.
  
  

Qualifications & Skills

• At least 5 years of relevant executive-assistant experience, including at least 2 years directly supporting a founder, business owner, or senior executive.
• Hands-on experience coordinating employee schedules, availability, coverage, or similar operational administration.
• Excellent written and spoken English for communicating with employees, vendors, and US-based leadership.
• Demonstrated ability to organize competing operational priorities, anticipate gaps, and complete tasks with limited supervision.
• Strong working skills in Google Workspace, calendars, spreadsheets, and project-management or scheduling tools.
• A reliable computer, internet connection, quiet call environment, and practical backup arrangements for interruptions.
• Preferred experience: Experience supporting small businesses, coordinating on-site teams remotely, and handling vendor or service arrangements is an advantage.
  
  

What we're looking for

• You keep track of the details that help a business run reliably and follow up until people have completed what they committed to.
• You are discreet and dependable, communicate schedule changes clearly, and bring practical options when something goes wrong.
  
  

What we offer

• A fully remote, full-time role for someone based in the Philippines.
• Approximately USD 1,000 per month, with final compensation and working hours agreed during hiring.
• Direct work with Kristi, with practical responsibility for coordinating Blossomdale, Villa Copa, and employee schedules.
  
  

Our hiring process

• Application review, including your resume, video introduction, and written responses.
• A conversation about your executive-support experience, business coordination, employee scheduling, judgment, and availability.
• A short scheduling, prioritization, and correspondence exercise, with the scope and expected time shared in advance.
• Final conversation with Kristi and reference checks before an offer.
• How to apply: Apply through ocommerce.co. Submit a link to your resume, a 2-3 minute video introduction in English, and answers to the role-specific application questions. Both links are required and must be accessible without an access request. Speak naturally in your own voice; a simple phone or webcam recording is sufficient.