Join one of the world’s largest and most innovative digital real estate tech companies.
Backed by global investment leaders KKR and CPP Investments,
AVIV Group
is redefining how people buy, sell, rent, and value property across Europe and the Middle East. With a strong presence in France, Germany and Belgium, we’re behind some of the region’s most iconic digital real estate platforms — including
SeLoger
🇫🇷,
immowelt
🇩🇪,
Immoweb
🇧🇪,
Meilleurs Agents
🇫🇷 (France’s leading property valuation platform), and
Homeday
, one of Germany’s fastest-growing proptechs.
Our mission? To simplify life’s most valuable transactions. We bring together data, technology, and human insight to empower millions of people
to unlock their perfect place!
The Role
You directly support the CTO and one additional senior leader, ensuring they can operate at full capacity. You manage complexity, protect their time, and take full ownership of everything in your remit — without needing to be asked twice.
You are organised, discreet, and two steps ahead. You thrive in an environment where priorities shift, no two weeks are identical, and the quality of your work directly impacts how effectively leadership functions.
This role requires autonomy, reliability, and a proactive mindset.
What You Will Own
1. Calendar & Time Management
You ensure that leadership time is protected, well-structured, and aligned with priorities.
Own and manage complex calendars across multiple time zones
Make independent scheduling and prioritisation decisions
Anticipate conflicts and resolve them before they surface
Act as the first point of contact for meeting requests
2. Travel & Logistics
You handle all business travel end-to-end, with no detail left to chance.
Coordinate flights, accommodation, and ground transport
Manage visa applications and travel documentation
Prepare full itineraries and handle last-minute changes
Ensure smooth travel experiences across all destinations
3. Meetings & Events
You plan and run internal gatherings that are well-organised and purposeful.
Organise internal meetings, team sessions, workshops, and offsites
Prepare agendas, materials, and follow-up documentation
Coordinate logistics and ensure all participants are aligned
4. Communication & Administration
You keep things moving behind the scenes.
Manage correspondence with external vendors and partners
Handle expense tracking and reimbursement processes
Prepare and format presentation decks using existing templates
5. Light Project Support (nice to have)
Track deadlines, maintain backlogs, and send reminders as needed
Support the CTO and senior leader on ad hoc coordination tasks
Profile & Experience
Proven experience as an Executive Assistant, ideally in a tech or scale-up environment
Strong track record of supporting C-level or senior leadership directly
Excellent organisational skills with sharp attention to detail
Fluent written and verbal communication in English
Mindset & Capabilities
Highly discreet — you handle sensitive information with care and professionalism
Proactive and autonomous — you solve problems before they become problems
Calm and reliable under pressure, with shifting priorities
Ownership-oriented — you follow through and close the loop
What We Offer:
Ownership of a meaningful product domain with real business impact.
A data-driven and collaborative Product & Tech culture.
High visibility and influence within the organization.
Competitive compensation and benefits.
Hybrid working model.