Executive Assistant to the Founder

Job Description Executive Assistant to the Founder Remote · Full-time About Our Client Our client is a successful, founder-led consumer brand experiencing sustained growth and entering an exciting new phase of expansion. Having built a profitable business with a loyal customer base, they are now investing in strengthening internal operations, expanding the team, and exploring strategic acquisitions to accelerate future growth. As the business scales, the founder’s time has become the company’s most valuable resource. That’s where you come in. The successful candidate will embody and champion the company’s core values: ● We Always Deliver – Taking ownership and ensuring high standards in everything we do. ● We have a Growth Mindset – Continuously learning, adapting, and improving. ● We Are Accountable – Taking responsibility for actions and outcomes. ● We Care – Genuinely caring about our team, customers, and mission. If you have the drive, judgement, and initiative to take real ownership of the work that most depends on a founder’s time, we’d love to hear from you. The Opportunity Our client is looking for an Executive Assistant to the Founder to take ownership of the workstreams that most depend on the founder's time and judgement: inbox management, Diary management, recruitment support, and acquisition sourcing. This isn't a traditional Executive Assistant role. You won't be waiting for instructions or working through a task list handed to you each morning. You’ll independently manage key areas of responsibility, make informed decisions within agreed parameters, and involve the founder only when genuine strategic input is required. Youll become the founder's trusted right hand, taking ownership of processes from first Contact through to final recommendation, with the autonomy to deliver results your way. What We Need From Our Executive Assistant The Areas You'll Own Inbox & Diary Management ● Triaging and responding to routine emails ● Flagging high-priority communications ● Managing the founder's calendar end-to-end ● Scheduling meetings and protecting focus time ● Anticipating and resolving diary conflicts before they arise Recruitment & Talent Sourcing ● Sourcing and approaching candidates via LinkedIn for open vacancies ● Managing candidate communications and follow-ups ● Building and maintaining a live talent pipeline ● Coordinating interviews ● Presenting shortlisted candidates with clear recommendations Acquisition Research & Deal Flow ● Researching businesses through broker platforms and marketplaces ● Screening opportunities against agreed investment criteria ● Preparing and sending professional outreach to business owners and brokers ● Maintaining a live acquisition pipeline for review Pipeline & Reporting ● Maintaining accurate recruitment and acquisition trackers ● Ensuring all pipelines remain current and actionable ● Providing the founder with clear visibility across ongoing activity The Day-to-Day Standard ● Same-day triage of the founder's inbox, with routine matters handled independently ● A diary that remains organised, accurate and conflict-free at least one week ahead ● Consistent weekly LinkedIn outreach to high-quality candidates, with timely follow-up ● Ongoing sourcing and screening of acquisition opportunities ● Recruitment and acquisition trackers reviewed and maintained weekly Your Mission Give the founder their time back. You'll ensure the founders' inbox and diary run seamlessly, build a strong pipeline of Qualified candidates, and identify acquisition opportunities worthy of attention. Within six months, success will look like: ● The founders' inbox and diary operate with minimal involvement from them ● Open vacancies have a steady flow of high-quality, well-screened candidates ● An organised and growing acquisition pipeline is maintained ● The founder is involved only at genuine decision points ● Significantly less time is spent on coordination, administration, and follow-up Who Were Looking For We're far more interested in judgment, ownership, and initiative than any specific career background. You may have worked as an Executive Assistant, Personal Assistant, Operations Coordinator, Recruiter, or Researcher. What matters most is your ability to take ownership And earn trust. You're Someone Who... Takes Ownership You own outcomes rather than simply completing tasks. You identify what needs doing, Solve problems proactively and present recommendations instead of questions. Communicates Exceptionally Well You have excellent written English and can adapt your communication style whether speaking with candidates, brokers, suppliers, or senior stakeholders. Handles Confidential Information Professionally You'll have access to sensitive business information, confidential correspondence, and commercial discussions, and you naturally handle these with discretion. Is Exceptionally Organised You have outstanding attention to detail, strong organisational skills and excellent tracker discipline. You keep multiple priorities moving without losing sight of the detail. Has Executive Support Experience You're comfortable managing busy inboxes, complex diaries, and executive priorities, while confidently using Microsoft Office or Google Workspace, spreadsheets, LinkedIn, and Modern productivity tools. Relentlessly Follows Up You don't let opportunities go cold. You keep conversations moving and ensure actions are completed. Looks for Ways to Add Value Rather than waiting for work, you proactively identify opportunities to remove responsibilities from the founder's workload. Desirable Experience Experience in any of the following would be advantageous: ● Executive Assistant or senior Personal Assistant experience ● Supporting a founder, CEO, or senior executive ● LinkedIn Recruiter or Sales Navigator ● Recruitment or talent sourcing ● Business research or acquisition research ● High-growth or founder-led businesses ● Consumer products, e-commerce, or retail environments If you’re an experienced Executive Assistant who thrives in fast-paced environments, enjoys taking ownership and wants to become a genuine extension of a founder, we’d love to hear from you.