Executive Business Partner to the CEO & COO

Location: Remote

Hours: U.S. Central or Eastern Time business hours required

Employment: Independent Contractor

Compensation: $3,000-$3,500 USD/month, based on experience (Exceptional candidates may be considered outside of this range.)

Rosy Finch Method & Co. (RFMC) is a strategic growth consultancy built for organizations that have outgrown traditional marketing.

We help companies identify what’s limiting growth, align the teams responsible for delivering it, and build systems that scale. Our work sits at the intersection of strategy, marketing, sales, operations, technology, customer experience, and organizational design.

We move quickly, hold a high bar, and expect people to take ownership of their work. We care far more about judgment, curiosity, and execution than titles or years of experience.

This is not a traditional Executive Assistant role.

The Executive Business Partner exists to create capacity for the CEO and COO by owning the operational details that surround executive leadership.

This role is responsible for keeping priorities moving, eliminating friction, creating organizational clarity, and ensuring nothing falls through the cracks.

The right person isn’t waiting to be assigned work.

They’re already solving problems.

They notice inefficiencies before they become bottlenecks.

They anticipate needs before they’re expressed.

They build systems that make everyone around them more effective.

If your favorite part of any job is creating order from chaos, this role was built for you.

Own the day-to-day operational support for the CEO and COO.

Responsibilities include:

• Managing complex executive calendars across multiple priorities.
• Protecting focus time and proactively resolving scheduling conflicts.
• Coordinating travel, logistics, and executive scheduling.
• Preparing daily executive briefings.
• Managing executive priorities across multiple concurrent initiatives.

Serve as the primary operational partner for executive communication.

Responsibilities include:

• Managing executive inboxes.
• Drafting internal and external communications.
• Following up on outstanding requests and commitments.
• Prioritizing incoming requests.
• Handling confidential information with professionalism and discretion.

Every meeting should be prepared before it begins and actionable when it ends.

Responsibilities include:

• Preparing agendas.
• Gathering supporting materials.
• Documenting decisions.
• Tracking action items.
• Assigning owners.
• Following up until work is complete.

Nothing should disappear after a meeting.

Keep the business organized and moving.

Responsibilities include:

• Organizing company documentation.
• Maintaining SOPs and internal processes.
• Coordinating hiring logistics.
• Supporting vendor management.
• Assisting with expense tracking and administrative operations.
• Tracking recurring deadlines and executive priorities.

Support leadership on strategic initiatives that require coordination across multiple teams, stakeholders, and priorities.

Maintain visibility into project status, identify risks early, and ensure momentum continues without constant executive involvement.

Success isn’t measured by how many tasks you complete.

It’s measured by how much capacity you create.

Within your first six months, success looks like:

• Leadership spends significantly less time coordinating work.
• Meetings consistently produce action.
• Executive calendars become intentional instead of reactive.
• Operational bottlenecks are identified and resolved.
• Company documentation is organized and easy to navigate.
• Leadership trusts that important details are handled without needing to check on them.

Required:

• Exceptional written and verbal English.
• Outstanding organizational skills.
• Excellent judgment.
• Strong business writing abilities.
• Experience supporting executives, founders, or senior business leaders.
• Ability to manage multiple priorities simultaneously.
• Ability to work independently with minimal direction.
• Ability to maintain confidentiality and professionalism at all times.

Preferred:

• Startup experience.
• Consulting experience.
• Experience supporting founders.
• Executive Business Partner, Executive Assistant, Founder Associate, Chief of Staff, or Operations experience.
• Experience building or improving operational systems.
  

The right person naturally:

• Takes ownership without being asked.
• Notices problems before other people do.
• Improves systems instead of working around them.
• Thinks several steps ahead.
• Keeps commitments.
• Communicates clearly.
• Loves creating order from complexity.
• Cares deeply about quality.
• Finds satisfaction in making other people successful.
  

• You prefer detailed instructions before starting work.
• You wait for someone to tell you what needs attention.
• You struggle to prioritize competing demands.
• You prefer maintaining systems instead of improving them.
• You want narrowly defined responsibilities.
  

• Fully remote.
• Must work U.S. Central or Eastern Time business hours.
• Independent contractor.
• Compensation of $3,000-$3,500 USD per month, based on experience. Exceptional candidates may be considered outside of this range.
• Opportunity for long-term growth as the company continues to scale.
  

This role is designed for someone who wants more than a traditional Executive Assistant position.

You’ll work directly with the founders of a growing consultancy, gain exposure to every part of the business, and play a meaningful role in how the company operates and grows.

If your instinct is to ask, “How can I make this better?” before anyone asks you to, we’d love to meet you.