Executive Secretary

Executive Secretary

FT / PT Status – Full-Time
Benefits Eligibility – This position is eligible for a full benefits package.
Salary – $16.33 - $25.90 Hourly Wage
Remote Work / In-Office – Hybrid

Recruiter – Lupe Orozco | lorozco@utah.gov
Application Deadline – 10/12/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

• Coordinate specialized agency office functions or activities.
• Acts as liaison between the office and other functional units of the agency.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
• Provides assistance to staff and public.
• Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Assist in leading staff; delegate work assignments, monitor/review quality of work, provide technical assistance or training, and provide input as requested on performance appraisal.

Qualifications
Minimum Requirements

• Has strong technical skills, including but not limited to Google (drive, docs, forms, spreadsheets, presentations, calendar, and email), Microsoft (Word, Excel, PowerPoint, and Publisher), and Adobe.
• Has organizational skills, including project tracking and management over time.

About the Role

Location –
195 North 1950 West
Salt Lake City, Utah, 84116
United States
Background Check Required – Yes
Drug Test Required –
Schedule Code – B - Competitive Career Service

Why You Should Join Our Team
In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency
The Department of Health and Human Services is dedicated to providing care for individuals and families in Utah. Utah Division of Juvenile Justice and Youth Services (JJYS) provides a continuum of prevention, intervention, supervision and rehabilitation services and programs to youth offenders while assuring public safety. For more information on Juvenile Justice and Youth Services with the Department of Health and Human Services, please click here!

EEO Statement
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.