Executive Support - Senior Associate

Job Title: Executive Support - Senior Associate

Location: Preston OR Frimley, Hybrid

We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role

Grade: 7

You’re expected to have completed 12 months in role prior to applying for an advertised vacancy and you should also discuss the internal opportunity with your line manager to ensure sustained business continuity and to further support your career development.

We know there may be exceptional individual circumstances that impact this, in the first instance please discuss this with your line manager.

If you don’t feel you can talk to your line manager, you can contact your HRBP.

PLEASE NOTE: Should you be invited for interview; you acknowledge that the Recruitment team will contact you and your line manager regarding your application for this opportunity.

Job Description:

As an Executive Support - Senior Associate, you will be undertaking a wide range of administrative activities, both routine and more bespoke, to support senior management/team.

Core duties:

• Undertaking many of the more complex administration tasks to support the smooth running of the Internal Audit Function
• Responding and prioritising queries from internal and external stakeholders
• Being proactive, and reaching out to internal and external clients where required to gather information or check on progress
• Having a comprehensive understanding of document management and filing systems ensuring that all quality standards are met, and traceability so that information can be readily retrieved
• Collating data or information to produce more bespoke reports, schedules, presentations, summaries and letters as required for internal or external distribution
• Having proactive diary management and coordinating team meeting requirements including the arranging of internal and external meetings, booking meeting rooms and venues etc.
• Arranging and co-ordinating travel requirements and associated costs using the Company systems such as those associated with procurement/expenses

Essential Skills:

• Excellent administrative skills:
  • Ability to extract and collate data, producing bespoke reports to demonstrate particular patterns etc.
  • Organisation of files (physical or electronic), in a structured, user friendly and secure way
  • Set up meetings, prepare agendas and resources, participate as required, taking and distributing actions/minutes
• Excellent problem solving skills with the ability to use judgement and experience, with minimal support from line manager
• Excellent organisational, time and workload management skills, with minimal support from line manager across these areas
• Excellent communication (written and verbal), with experience of using digital communication tools

The Internal Audit Team:

This role is part of the Group Internal Audit team at Head Office, which comprises approximately 40 professionals, including the Audit Director, Head of Audit, Senior Audit Managers, Audit Managers, and Auditors. In this role you will be supporting the Head of Audit and wider team with a wide range administrative activity.

We offer a flexible, hybrid working environment. You will be a trusted and empowered team member, working in a varied and engaging position. This role can be based anywhere in the UK (but some travel to Frimley/Preston is expected), as we embrace a hybrid approach, with regular opportunities for team collaboration.

Why BAE Systems?

Here you’ll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work, this is a place where you can grow your career with confidence and be empowered to be your best. You’ll be recognised for your contribution and enjoy rewards tailored to what’s most important to you and your family, support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive:

We’re committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 27th October 2026