Fellowship Coordinator 1 (Remote Opportunity)

The Division of Cardiovascular Medicine is a dynamic and innovative center dedicated to excellence in research, medical education, and clinical care. Our division is driven by over 100 faculty, clinician educators, and instructors who are the pillars of strength in the Division's ongoing efforts in the prevention and treatment of cardiovascular disease. The Division is actively involved in all levels of pre-doctoral and post-doctoral education within the Stanford School of Medicine. The goal of the Stanford Cardiovascular fellowships training program is to foster the development of careers in academic cardiovascular medicine. Training is focused on providing a solid base of clinical cardiologic training, including the development of expertise in both non-invasive and invasive cardiologic diagnosis and vascular medicine. The program also provides training in investigative skills that are necessary for an academic career. Substantial laboratory or clinical research is a required component of the program. Other advanced fellowships administered through the Division of Cardiovascular Medicine include fellowships in Cardiovascular Disease, Adult Congenital Heart Disease, Advanced Heart Failure Transplant Cardiology, Cardiac Electrophysiology, Interventional Cardiology, Advanced Cardiac Imaging and Women’s Cardiovascular Disease. The role of a Cardiovascular Medicine Fellowship Program Coordinator is to manage, organize, and maintain fellowship educational processes and policies according to GME and ACGME guidelines. The coordinator will work closely with the Program Manager, Program Director(s), and fellowship team in order to ensure that the fellows are on track with their program education. This person will act as liaison between the Division of CV Medicine and the GME office. This is a remote opportunity. Core Duties : Review and evaluate applications for completeness; compile recruitment information, distribute applications, notify applicants of decisions for interview. Compile reports using knowledge of residency software. Enter rank order list, maintain residency matching, resident wish list. Maintain confidential resident/fellowship files and monitor records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences. Track work hours, resident activities and schedules; Maintain, update and distribute resident rotation, vacation and leave schedules in electronic systems. Verify trainees’ status and activities as needed. Monitor and document the residency/clinical fellowship evaluation process. Communicate regularly with residents/fellows and faculty regarding the daily activities, such as conference and grand rounds announcements. Provides administrative support to Program Director including scheduling of student meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports. Assist with planning departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events. Order office supplies, complete resident reimbursements and performs other duties as assigned. Minimum Education and Experience Two year college degree and one year of relevant experience, or combination of education and relevant experience. Knowledge, Skills and Abilities : Ability to work independently and to coordinate multiple assignments with fluctuating priorities. Agile and quick learner who can adapt easily to Stanford specific software and clinically related software. Solid oral and written communication skills. Ability to work with all levels of faculty and staff, and handle diverse workload. Must have excellent customer service skills and ability to adapt to changing work environment. Proficient with Excel, Word and other applications required. Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines