Finance Clerk

The Anglian Water Strategic Pipeline Alliance (SPA) project currently involves the planning, design and construction of circa 320km of new strategic, large diameter, clean water interconnector pipelines and associated infrastructure across Anglian Water’s region. The SPA Alliance is also taking on responsibility for the future interconnector pipelines, a further 260km of strategic interconnector pipelines and associated infrastructure.

There are 2 key activities within this job and time will be split based on business requirements.

• Purchase to Pay

Raising SAP purchase orders as requested. To facilitate the timely approval of purchase orders ensuring compliance with supply chain procedures and processes. To provide guidance & support to the wider business in terms of order management and the end-to-end purchase to pay process. Supporting the Finance Team in managing on time payment to SPA Ecosystem Partners and ensuring correct Governance is followed.

• Supporting the Ecosystem Manager

Supporting the Ecosystem Managers to deliver their programme of work. This will involve learning/developing procurement skills – obtaining quotations, bid analysis, tender recommendations, SPA governance, and developing product knowledge for understanding site requirements.

The role will be hybrid and required to attend the Peterborough office 2-3 days per week, the rest can be working from home

Costain are working with Anglian Water on their new Reservoirs Programme to support progression of 2 huge new reservoirs through DCO (Govt Approval). We are primarily acting as Anglian Water's Principal Contractor under CDM for the extensive site investigation works and have fantastic opportunities for individuals looking to join our growing delivery team, working predominantly across Sleaford (Lincolnshire), Chatteris (Cambridgeshire) and Peterborough.

• Act as a gate keeper to ensure the quality of reqs converted to Purchase Order contain correct information including a link to a framework number, and a description which is easily understood to the supplier and for internal reporting.

• Ensure all governance documentation is attached to PAL or NFP folder.

• The receipt and conversion of requisitions to purchase orders consistent with defined policies, procedures, minimum standards and within defined levels of service.

• The transmission of purchase orders to vendors

• Processing New Vendor set up, and NFP signoffs as required.

• Providing positive feedback to requisitioners to ensure best practice and quality of requisitions to enable first time conversion.

• Invoice queries to be addressed promptly and in line with the in-dispute process where required

• Identify any process improvements with your line manager

• Proactively engage with the “purchase to pay” community to offer support and guidance on supply chain issues and promote the benefits of an efficient purchase to pay system including training of relevant staff and input into process guides.

• Provide support and guidance to the wider business on matters such as supplier information, order processing, requisition status and other relevant purchase to pay matters.

• Support delivery teams’ procurement requirements; obtain quotations and raise orders on PAL

• Use reporting to improve supplier performance

• Support the integration and compliance of supply chain partners

• Support Ecosystem Manager with problem solving issues within the supply chain process

• Identify areas to move to material master or SAP Ariba

Knowledge, Skills and Experience

• The ability to maintain effective control systems.

• Analytical skills.

• Good communication skills

• Ability to deal with a high-volume workload and meet strict deadlines

• Good customer service and communication skills

• Verbal and numerical reasoning skills

• Skills in Excel, Word and PowerPoint

• Strong communication skills

• Strong self-organisational capabilities

Essential

• Knowledge of relevant ERP systems and processes

• Knowledge of the data elements of SAP MM and SRM (SAP access training will be provided on start-up)

• Full driving licence

Desirable

• CIPS level 3 or willingness to work towards

• SAP Ariba

• SAP S4HANA