Finance Operations Coordinator

Finance Operations Coordinator Take your finance roots beyond the spreadsheets to orchestrate critical workflows and drive major impact right alongside our Director 🚀 Apply We usually respond within a week Finance Operations Coordinator Reporting to: Director of Finance Our partner is looking for a Finance Operations Coordinator to work directly alongside their Director of Finance. Think of it as an executive assistant role reimagined for the finance function: no personal errands, no coffee runs. You'll be the Director's right hand on everything professional, from triaging their inbox and turning requests into clear tasks, to building a bulletproof operations manual that keeps the entire department resilient. If you come from an audit or accounting firm, can read a finance email and know exactly what it's asking for, and love bringing structured order to complex workflows, this role was written for you. Your Impact Nothing urgent ever sits unread. You keep the Director's inbox under control by triaging incoming mail, handling routine queries yourself, and converting actionable emails into tracked tasks. Every task in the finance function has an owner and a deadline. You assign work to the right team members based on workload and skills, then follow up until it's done. The department's knowledge is safely locked down. You interview team members to map out undocumented workflows and build a living library of clear, step-by-step Standard Operating Procedures (SOPs) for all core finance activities. Key-person risk is completely eliminated. You maintain a task-ownership matrix that maps every critical process to a primary owner and a trained backup, coordinating cross-training so the function never skips a beat during vacations or departures. The team never scrambles at the last minute. You track recurring cycles like month-end close, VAT and tax submissions, audit milestones, and board reporting, and prompt the responsible people well in advance. Meetings turn into outcomes. You prepare agendas, take minutes, capture action points, and drive them to completion. The Director walks into every meeting prepared. You produce polished presentations, reports, and supporting materials, from board-ready decks to internal updates, using tools like PowerPoint, Canva, and AI assistants. What Makes You a Fit Proven experience as an Operations Coordinator, Executive Assistant, Administrator, or a similar role where you managed workflows and anticipated a leader's needs. Real experience mapping workflows and writing clear SOPs, manuals, or training guides, with a natural ability to spot gaps and single points of failure. Exceptional organization skills, with the ability to handle a high volume of incoming requests, distinguish urgent from important, and keep multiple workstreams moving. Absolute diplomacy and persistence, allowing you to comfortably and tactfully chase colleagues at all levels for deliverables. Strong written English skills to draft polished executive correspondence and the ability to build clean, professional presentations using PowerPoint, Google Slides, or Canva. Digital fluency with collaboration platforms like Slack, Teams, Asana, or Trello, alongside the active use of AI tools like ChatGPT, Claude, or Copilot to work faster. Strict discretion and integrity when handling sensitive financial and corporate data daily. Bonus Points: A background in an audit or accounting firm, or a solid grasp of finance terminology so you can route technical emails without needing them explained. Past exposure to business continuity planning, internal controls, or ISO-style quality management documentation. Practical experience using documentation platforms like Notion, Confluence, or SharePoint. An accounting degree or progress toward a qualification like ACCA. What's in it for you? ✨ Be with a team that builds the momentum that moves the industry. A fast-paced environment driven by innovation, curiosity, and a shared love for technology. A people-first culture that rewards ambition, integrity, and genuine collaboration. Comprehensive benefits package for Malta-based employees, including: Private health insurance, wellness allowance, and communication allowance. Healthy lunch on Wednesdays and a varied calendar of social events throughout the year.. Employee discounts in restaurants and businesses. Extended second-parent leave policy. Private parking space. Ready to Take the Next Step? This opportunity is powered by Bet On Talent 🚀 Applying through us is your ultimate VIP pass 💎 We work deeply within our partner's ecosystem, which means we skip the generic applicant piles and fast-track your profile straight to the team. Hit apply and let's make your next big career move happen! Department Finance Locations Malta Remote status Hybrid Employment type Full-time