Financial Operations Controller | 59613337214

Position: Financial Operations Controller - Systems Specialist

Location: Remote - Open to candidates in South Africa and Latin America

Working hours: 9am - 5pm EST

We are seeking a Financial Operations Controller to manage our financial systems infrastructure and daily accounting operations. You'll be the financial systems expert ensuring seamless financial operations across our 25,000+ colony enterprise.

About Us

We control the entire honey supply chain from hive to shelf. Our operations span multiple states with 25,000+ colonies, state-of-the-art processing facilities, and products on major retailer shelves. We're expanding through acquisitions and need financial systems excellence to support growth.

The Opportunity

• Systems ownership: Lead QuickBooks, Ramp, ADP, and financial reporting systems
• Immediate impact: Optimize financial workflows for rapidly growing agricultural business
• Technology focus: Implement and improve financial technology stack
• Career growth: Build expertise in agricultural finance and business systems
  
  

What You'll Do

QuickBooks Excellence (30%)

• Serve as company QuickBooks expert and system administrator
• Manage chart of accounts, financial setup, and multi-location configurations
• Handle complex agricultural accounting including inventory, COGS, and seasonal adjustments
• Generate monthly financial statements and management reports
• Troubleshoot QuickBooks issues and train other users
• Implement QuickBooks best practices and workflow improvements
  
  

Accounts Payable & Ramp Platform (25%)

• Manage all accounts payable processing and vendor payments
• Serve as Ramp platform administrator and expert user
• Set up automated AP workflows and approval processes
• Handle expense management, credit card reconciliation, and vendor onboarding
• Generate AP reports and cash flow analysis
• Optimize payment terms and vendor relationships
  
  

Payroll & ADP Administration (20%)

• Manage ADP payroll system for multi-state workforce
• Transfer hours from Homebase time tracking system to ADP for payroll processing
• Process weekly payroll for field and facility employees
• Handle benefits administration and compliance
• Manage seasonal workforce scaling and contractor payments
• Ensure compliance with state wage and labor laws
• Generate payroll reports and labor cost analysis
  
  

Financial Reporting & Analysis (15%)

• Prepare monthly financial packages and KPI dashboards
• Lead budgeting and forecasting processes
• Analyze operational costs and identify efficiency opportunities
• Create custom reports for different business segments
• Support audit and tax preparation activities
• Maintain financial documentation and controls
  
  

Systems Integration & Process Improvement (10%)

• Integrate financial systems for seamless data flow
• Develop automated reporting and workflow processes
• Support M&A integration and new location setups
• Train team members on financial systems and procedures
• Research and recommend new financial technology solutions
  
  

What We're Looking For

Required Qualifications

• Bachelor's degree in Accounting, Finance, or related field
• 3-5 years hands-on QuickBooks experience (QuickBooks certification preferred)
• Proven experience with Ramp or similar expense management platforms
• ADP payroll system experience (Workforce Now preferred)
• Strong Excel skills including pivot tables, VLOOKUP, and financial modeling
• Experience with multi-location accounting and inventory management
• Knowledge of GAAP and financial statement preparation
  
  

Preferred Qualifications

• QuickBooks ProAdvisor certification
• Experience with agricultural or seasonal business accounting
• Ramp platform certification or advanced training
• ADP certification for payroll and HR systems
• Experience with financial system integrations
• Knowledge of food production or manufacturing accounting
• Experience supporting audit and tax preparation
  
  

Essential Skills

• Technical expertise: Deep knowledge of accounting software and financial systems
• Problem-solving: Ability to troubleshoot system issues and optimize workflows
• Detail-oriented: High accuracy in financial data management and reporting
• Communication: Translate complex financial data for operational teams
• Process improvement: Identify and implement efficiency improvements
• Adaptability: Comfortable with evolving technology and growing business needs
  
  

Work Environment

• 100% Remote position - Must have reliable internet connection
• US Business Hours: Must be available during EST business hours (9 AM - 5 PM)
• Collaboration: Work directly with President and operations teams via Slack, Zoom, and email
• Systems focus: Company provides access to all necessary financial software and cloud based systems
• Growth environment: Expanding company with increasing system complexity
  
  

Key Performance Metrics

You'll Be Measured On

• QuickBooks data accuracy and month-end close speed
• Accounts payable processing efficiency and vendor satisfaction
• Payroll accuracy and compliance metrics
• Financial reporting timeliness and quality
• System uptime and user satisfaction
• Process improvement initiatives implemented
  
  

Why Join Our Team?

• Lead financial systems for authentic American agricultural operation
• Work with cutting-edge financial technology stack
• Direct impact on growing company's operational efficiency
• Build expertise in agricultural finance and business systems
• Supportive team environment with opportunities for advancement
• Modern technology and professional development support
  
  

To move forward successfully share the following to [email protected] :

• A short cover letter as requested by our client:
• Specify your QuickBooks experience and share your certifications
• Share examples of financial systems improvements you've implemented
• Share your experience with Ramp, ADP, or similar platforms
• Share your time zone and availability for US EST business hours
• Include the reasons for leaving your last 3 roles and share your long-term career plans. We value long-term commitment and want to ensure a stable, mutually beneficial working relationship going forward.
• What is your current and expected monthly salary in USD?
• What is your notice period ?
• An updated CV. Ensure it highlights your key skills and experience you have relevant to the role.
• A video introduction link where you introduce yourself and summarize your experience and key achievements. Keep it general by highlighting your background, expertise, and what you can bring to your next role. Use Google Drive and ensure that the link is unrestricted, public and does not expire. Ensure your full name or contact details are not visible on this public link.
  
  

Tips For a Professional, Well-presented Video

• Record in a quiet, well-lit space
• Dress professionally
• Do not read from a script
• Ensure your device is fixed and stable
• Here are some examples should you need it: https://www.youtube.com/@somewheredotcom/shorts