Food Regulatory & QA - Startup

Zolvia is a Dublin-based ingredient technology company. Our technology platform keeps nutrients stable through real-world processing and makes them more bioavailable — think creatine that survives UHT in a ready-to-drink, or a 71× increase in bioavailability using our technology. We partner with food, beverage and supplement manufacturers across North America, the EU and the UK. We're fast-moving and science-driven.

As we are scaling, this is a jack-of-all-trades role sitting across two worlds: Regulatory Affairs & Quality Assurance. On the Regulatory side, you work with our regulatory advisors to shape Zolvia's global regulatory strategy, and then you make it real: implementing FDA requirements, keeping us compliant with each authority we sell into, and guiding our R&D team on product development from a regulatory lens. On the QA side, you make sure every batch we make - samples or commercial - is backed by a complete, accurate, customer-ready data pack, and that our CDMOs, suppliers and testing partners are all certified, compliant and on schedule. And because our technology ends up inside other companies' F&B products, you'll make our quality and regulatory story travel - to a licensee's plant, a co-development partner's QA team and a customer's regulatory desk.

▸ Authority liaison: coordinate with food safety, health & safety and environmental authorities, keeping Zolvia compliant at all times.

▸ Co-develop & implement the strategy: work alongside our regulatory advisor to build Zolvia's market-by-market regulatory strategy, then turn it into actions with the zolvia team and relevant third-parties.

▸ Guide the science team: be their go-to on which ingredients, carriers, additives, doses and processing aids are permitted, restricted or off-limits in each market — and which food, beverage & supplement categories each active is allowed into. Much of our value comes from taking nutrients like creatine and omega-3s into formats they've never been in before, so "can this go into a sports drink, a yoghurt or a snack bar in the EU vs the US?" will be a sample question.

▸ Ingredient regulatory matrix: build and maintain a living database of regulatory status by region for our priority actives (creatine, omega-3s, curcumin, CoQ10, Vitamins etc) and for the carriers and processing aids in our delivery systems - novel food status, GRAS, max levels, permitted forms and food categories, labelling implications.

▸ Claims & labelling review: check marketing, website, sales, trade-show and investor materials for compliant health, nutrition and structure/function claims, and label artwork and ingredient declarations against US, Canadian, EU and UK rules — including how we talk about bioavailability and stability, which regulators scrutinize.

▸ Submissions, exports & horizon scanning: prepare and project-manage regulatory submissions (e.g. GRAS notices, NDI notifications, EU/UK novel food and health claim applications, food supplement notifications) with the advisor, our CSO and external experts, balancing what a dossier must disclose against protecting our patent-pending technology; manage certificates of free sale, health certificates and import requirements as we enter new markets; and monitor regulatory changes across all our markets, briefing the team on what matters — before it bites.

▸ Audit management: prepare for, host and close out audits — regulatory, certification-body and customer audits — including CAPA tracking to completion.

▸ Certification roadmap: own our certification strategy and renewals as we scale (e.g. FSSC 22000 / ISO 22000 / BRCGS, GMP, Halal, Kosher, Non-GMO, Organic, Vegan — as customers demand).

▸ Certificate control: ensure every CDMO holds the right certifications; define responsibilities for batch release, deviations, changes and complaints - including with licensees and co-development partners who run our technology under their own roof

▸ Oversight: run CDMO audits (on-site or remote), review batch records, manage deviations and OOS investigations, and support tech transfer from our R&D bench and pilot trials into production — where process parameters are part of what makes the technology work.

▸ Supplier documentation: collect, check and file every supplier CoA, specification, certificate, allergen/GMO/BSE-TSE statement and declaration for our actives, carriers and excipients — and chase what's missing.

▸ Traceability & recall readiness: maintain full lot traceability from raw material to customer.

▸ Batch data packs, specs, TDS/SDS: compile and maintain CoAs, analytical and microbiological testing data, nutritional profiles, allergen statements and specifications for production batches — sample and commercial. Author and version-control product specifications, technical data sheets and safety data sheets.

▸ Release: review and approve batch release against specification; manage holds, rejections and investigations.

▸ QMS: build and own a right-sized Quality Management System — document control, SOPs, change control, deviations, CAPA, complaints and training records.

▸ Customer questionnaires: own responses to customer quality and supplier-approval questionnaires — a surprising amount of your week, and with multinational food, beverage and nutrition companies qualifying us as a new supplier, a big deal for winning business.

▸ Protecting the know-how: design documentation and data-sharing practices that give customers and auditors what they need.

▸ A degree in Food Science, Food Technology, Chemistry, Biochemistry, Nutrition, Pharmacy or a related field.

▸ 5+ years in Regulatory Affairs & QA within food, ingredients, dairy, nutraceuticals, dietary supplements, sports nutrition - with meaningful exposure to both disciplines.

▸ Working knowledge of HACCP, GMP and at least one GFSI scheme (FSSC 22000, BRCGS, SQF).

▸ Hands-on experience with FDA and/or EU food regulations.

▸ Experience managing third parties: CDMOs, co-manufacturers, suppliers or contract labs.

▸ Attention to detail and the organisational skills to keep dozens of documents, deadlines and expiry dates straight at once.

▸ Clear, confident communicator - able to tell a formulator "no, but here's what we can do" and keep them smiling.

▸ Dietary supplement experience (DSHEA, 21 CFR 111, NDI.

▸ Hands-on involvement in a GRAS, novel food or health claims.

▸ Exposure to APAC regulatory frameworks (China, Japan, Korea, Singapore).

▸ HACCP / PCQI (FSPCA Preventive Controls Qualified Individual) or lead auditor certification.

▸ Experience with encapsulated, emulsified, fortified or functional ingredients - or with RTD beverage, dairy, gummy or supplement formats, including thermal processing (UHT, retort, aseptic).

You'll love this if…

▸ You want breadth - no two days look the same, and you'll touch science, operations, commercial and strategy.

▸ You can build the system rather than inherit a 400-page one nobody reads.

▸ You want a seat at the table when products are designed, not just when they're shipped.

▸ You're excited to help take a patent-pending technology platform go global, market by market.

▸ €50,000 - 55,000

▸ Real ownership: you'll define how quality and regulatory work at Zolvia.

▸ Vast experience in a fast-moving startup and collaboration with founders, science team and advisors - you'll learn fast.

▸ 1-2 days hybrid working, 25 holidays, health insurance.

Sound like you?

Send your CV and a few lines to hr@zolvia.ie

No essays needed - we'd rather hear how you think & why you’re suited to a fast-moving startup.