Funds Manager/Accountant

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Funds Manager/Accountant for PLACE Department.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.

Major Function

Under the direction of the Director, the PLACE (Pre-Need Licensing and Certification Enforcement) Funds Manager/Accountant performs assigned duties associated with fiscal oversight for transactions related to the processing of audits, inspections, annual reports, and licensing. This position is responsible for the review, analysis, and processing of financial information submitted by PLACE licensees and ensuring the accurate and timely entry of all fiscal data into the Pre-Need Licensing and Certification Enforcement (PLACE) System.

Job Responsibilities

• Review and Processing: Performs the review, analysis, entry, and time-sensitive processing of financial information to the PLACE database received from licensees (cemeteries, crematories, funeral homes). This includes ensuring consumer dollars collected are properly placed in trusts. Communicates on a daily basis with PLACE staff and licensees to ensure accurate processing and compliance. Assists with the preparation of monthly and quarterly financial and activity reports for the Illinois Office of Comptroller.
• Database and Financial Reporting: Develops and maintains databases necessary to monitor and reconcile accounts payable, accounts receivable, and other fiscal transactions for the PLACE division. Assists with the preparation of financial reporting for submission to the Financial Reporting Department, Internal Audit Department, and inclusion in the Agency’s GAAP Reporting.
• Reconciliations and Budgeting: Performs monthly reconciliations of receipt and expenditure transactions, including detailed tracking of audits, inspections, and licensing fees. Prepares monthly and annual budget reports which track expenditures at a summary level and provides expenditure projections for the division.
• Fee Imposition and Debt Collection: Assists with the preparation of the Annual Fee Imposition Reporting for the Office of the Comptroller and supports the debt collection process for the division, determining appropriate collection methods and preparing necessary documentation as required.

Minimum Requirements

• Requires a Bachelor’s degree in accounting, business or public administration accounting.

• Requires 2-3 years of progressively responsible administrative accounting experience in a public or business organization.

• Requires knowledge of governmental accounting or auditing, especially of financial reporting.

Knowledge, Skills, and Abilities

• Requires knowledge of public and business administration principles and practices.
• Requires the ability to prepare clear and accurate financial statements and reports.
• Requires the ability to plan and prioritize complex projects and to manage them from conception to conclusion, including identifying and resolving problems to ensure project accuracy and timelines.
• Requires the ability to exercise judgment and discretion in developing, implementing, and interpreting departmental policies and procedures.
• Requires knowledge of laws, administrative rules, regulations, and policies governing the Office of Comptroller.
• Requires ability to develop and maintain satisfactory working relationships with employees, other state agency representatives, and the general public.
• Requires working knowledge of personal computers, database management, and financial software.

Benefits

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date.

Equal Employment and Commitment to Diversity

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation.

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.