📍 South Africa (Remote) | Full-Time | Global Bookings Assistant
Are you highly organised, process-driven, and the kind of person who loves building systems that keep everything running smoothly?
We're hiring on behalf of a fast-growing global events and experiences company that creates unforgettable live experiences across multiple international markets.
As the business continues to expand globally, they're looking for a Global Bookings Assistant to help identify venue opportunities, secure bookings, manage relationships, and support the successful launch of new events and markets.
This is a fantastic opportunity for someone who enjoys a blend of research, outreach, relationship-building, administration, and project coordination. You'll play a key role in helping live events come to life while working with an ambitious and rapidly growing international team.
🎯 The Opportunity
Behind every successful event is an incredible amount of planning, coordination, and organisation.
In this role, you'll become a critical part of the expansion and bookings function, helping secure venues, maintain booking pipelines, coordinate stakeholders, and ensure every event is set up for success long before the audience arrives.
This is a high-volume, process-driven role that rewards attention to detail, ownership, and consistency. You'll be responsible for managing multiple moving parts simultaneously while helping the business expand into new cities, regions, and markets around the world.
For someone who enjoys building relationships, maintaining organised systems, and seeing tangible outcomes from their work, this role offers significant opportunities for growth and progression as the company continues to scale internationally.
🛠️ What You'll Be Doing
You'll support the venue sourcing, booking, and expansion process while ensuring accurate administration and smooth coordination across multiple internal teams.
Venue Sourcing & Outreach
- Conduct targeted outreach to venues using approved target location lists and expansion plans.
- Research and identify venues that align with brand, operational, and commercial requirements.
- Use approved outreach templates, tools, and resources to generate interest and secure venue responses.
- Build relationships with venue operators, managers, and local stakeholders.
- Maintain accurate records of conversations, opportunities, and venue information.
Bookings & Pipeline Management
- Secure venue bookings and schedule events in line with business targets.
- Maintain a highly organised bookings calendar and venue pipeline.
- Ensure all locations meet required lead times before events go on sale.
- Keep booking records, venue information, and location databases accurate and up to date.
- Track booking progress and proactively follow up on outstanding actions
Venue Coordination & Administration
- Ensure bookings are fully confirmed, documented, and processed accurately.
- Coordinate venue requirements and maintain strong relationships throughout the booking lifecycle.
- Support event setup by ensuring all required information is captured and shared internally.
- Help manage visibility, co-hosting requirements, and venue communications where required.
- Create and maintain event records across internal systems and ticketing platforms.
Internal Coordination
- Provide accurate handovers to operational teams including staffing, musicians, content, and marketing functions.
- Ensure internal stakeholders receive complete and accurate booking information.
- Maintain clean systems and records that minimise follow-up and administrative errors.
- Support special projects and new market launches as the business expands internationally.
Reporting & Process Improvement
- Provide regular updates on booking performance, pipeline health, and upcoming priorities.
- Monitor progress against booking targets and timelines.
- Identify opportunities to improve efficiency, automation, and scalability within existing processes.
- Contribute ideas that help the business streamline operations as it grows.
🧠 What We're Looking For
The ideal candidate will:
- Be highly organised, detail-oriented, and take pride in maintaining accurate systems and records.
- Be a proactive self-starter who takes ownership of responsibilities without requiring constant supervision.
- Have strong communication skills and feel comfortable engaging with external stakeholders and venue partners.
- Be process-driven and capable of managing multiple projects, bookings, and deadlines simultaneously.
- Have experience in venue sourcing, bookings, events, partnerships, administration, or a similar coordination role.
- Possess excellent relationship-building and negotiation skills.
- Be comfortable working with Google Workspace and modern collaboration tools.
- Thrive in a fast-paced environment where priorities can evolve quickly.
- Have strong problem-solving abilities and a solutions-focused mindset.
Most importantly, you're someone who enjoys creating order from complexity, takes ownership of outcomes, and understands that exceptional execution behind the scenes is what makes memorable experiences possible.
💎 Why Join?
- Salary - ZAR 20,000 - 25,000
- Join a fast-growing international events and experiences company.
- Play a direct role in launching events across new cities, regions, and markets.
- Work with a highly ambitious and entrepreneurial team.
- Enjoy significant opportunities for personal growth and career progression as the business scales.
- Receive 20 days annual leave, plus UK public holidays and additional time off over Christmas.
- Enjoy an extra day of annual leave for every year of service (up to an additional 3 days).
- Take your birthday off every year.
- Benefit from maternity and paternity leave policies.
- Access a discretionary annual performance bonus.
- Enjoy complimentary access to live events and experiences for yourself, family, and friends.
- Work remotely while contributing to exciting international projects.
📅 What is the Process?
- Apply. Submit your application through the Scaled platform today.
- Video Profile. If your CV is a strong fit, you'll be invited to complete a short video profile. (Check your spam folder for the invite!)
- Meet the Scaled Team. A quick 10-minute intro call with one of our team.
- Interview. You'll then interview directly with our client.
Ready to help bring world-class experiences to life while supporting global expansion and venue partnerships?
📩 Apply now to find out more.