Global Workplace Manager

Global Workplace Manager Build the places where Spendeskers thrive. Make people feel they belong. Everywhere. At Spendesk, we believe the employee experience goes far beyond a screen. It lives in our offices, in the moments we share and from day one of every new Spendesker's journey. As our Global Workplace Manager , you're the person who makes all of it happen with sharp attention to detail, contagious energy, and a genuine vision for what great looks like. You'll join a driven People team and become the owner of Spendesk's physical and cultural experience across 3 offices in 3 countries and growing. What you'll be doing: 🏢 Workplace & Office Management (multi-country) You run our offices in Paris, London, and Barcelona . Your scope expands as Spendesk does. Oversee day-to-day operations across all sites: logistics, safety, vendors, leases and relocations Own and manage workplace budgets with both rigor and creativity Turn each space into a living reflection of our culture from meeting room names to badges, decor, and layout Manage office access and ensure smooth daily hospitality for everyone on site Track office occupancy data and design initiatives to maximize space utilization 🎉 Events & Employee Experience You design and deliver the moments that make people proud to work here. Hackathons, Summer & Winter Parties, monthly brunches, themed afterworks, wellness events... Coordinate with external vendors and internal stakeholders to scale events across France, the UK, Spain and beyond Own the annual events calendar and budget from the big picture to the last detail Pilot all-hands meetings and team events with flawless execution Drive internal communications to build visibility and excitement around every initiative 🤝 Onboarding You're the first human face every new Spendesker meets - make it count. Orchestrate all operational aspects: invitations, Slack channels, calendar setup, office tours Welcome new joiners in Paris and coordinate seamlessly with London and Barcelona Animate the new joiners channel and make sure no one falls through the cracks Run and analyze onboarding surveys to continuously improve the experience What we're looking for: Fluent in French and English (written and spoken) - you work across both languages every day 4+ years of experience in a fast-growing startup or scale-up environment Proven track record in multi-site office management across countries and cultures Strong ownership and autonomy - you don't wait to be told, you make things happen Data-savy - you're comfortable tracking occupancy, analyzing surveys and using tools and AI to improve the workplace experience Excellent stakeholder management - you align diverse teams without breaking a sweat Resilient and adaptable - last-minute changes and shifting priorities don't throw you off, they energize you Warm, dynamic, and naturally sociable - people gravitate toward you Firm when needed - you hold your ground with vendors, respect budgets and follow through As we are an international team, please submit your application and CV in English. About Spendesk Spendesk is the AI-powered spend management and procurement platform that transforms company spending. By simplifying procurement, payment cards, expense management, invoice processing, and accounting automation, Spendesk sets the new standard for spending at work. Its single, intelligent solution makes efficient spending easy for employees and gives finance leaders the full visibility and control they need across all company spend, even in multi-entity structures. Trusted by thousands of companies, Spendesk supports over 200,000 users across brands such as Payfit, Accor, Welcome to the Jungle, Swile, Big Mamma, Malt and Yousign. With offices in the United Kingdom, France, Spain and Germany, Spendesk also puts community at the heart of its mission. For more information: www.spendesk.com/press About our people & culture We believe that people do their best work when they’re given the freedom to thrive and grow. That’s why liberation is at the core of everything we do. We empower Spendeskers to take ownership of their work, to navigate ambiguity, and seize every opportunity. Spendeskers come from all over the world (35+ countries and counting!) but we have plenty in common: we're bold, ever-curious, committed to kindness, and tackle every challenge with a positive mindset. About our benefits Our culture is built on trust, empowerment, and growth — with benefits to match! Flexible on-site policy : 4 days per month remote (non-accumulative) and 3 full weeks remote per year (non-consecutive) Lunch 60% funded by Spendesk (Swile Card) Alan Premium health insurance A Gymlib pass to let off steam after a productive day at work Access to Moka.care for emotional and mental health wellbeing Latest Apple equipment Great office snacks to fuel your day A positive team to work with daily! Diversity & Inclusion At Spendesk, we're committed to fostering an environment where all differences are encouraged, supported and celebrated. We're building our culture for everyone, with everyone. Our goal is to attract and build a diverse, equal and inclusive team, where everyone feels welcome and we truly embrace and encourage people from all backgrounds to apply. Département People Locations Paris Remote status Hybrid Employment type Full-time About Spendesk Spendesk is Europe’s leading AI-powered spend management and procurement platform that transforms company spending. By simplifying procurement, payment cards, expense management, invoice processing, and accounting automation, Spendesk sets the new standard for spending at work for companies with up to 1,000 employees. Trusted by thousands of companies, Spendesk supports over 200,000 users across brands such as SoundCloud, Pigment, and Bloom & Wild. With offices in the United Kingdom, France, Spain, and Germany, Spendesk also puts community at the heart of its mission with CFO Connect. Spendesk believes that people do their best work when they’re given the freedom to thrive and grow. Being bold, bringing a positive attitude, and taking full ownership are fundamental to their culture. Ready to grow further? Check out their open roles! Founded in 2016